Operations Coordinator

The company•Madera, CA

27d•Hybrid

About The Position

The Operations Coordinator is responsible for supporting the day-to-day activities of the Operations organization by coordinating projects, tracking action items, maintaining compliance records, preparing reports, and facilitating communication between departments. This position serves as a central point of coordination for operational initiatives and provides direct support to the VP of Operations & EHS. The Operations Coordinator plays a key role in ensuring projects remain on schedule, compliance obligations are met, operational records are maintained, and communication flows effectively between departments.

Requirements

Associate degree preferred; equivalent work experience considered.
Three (3) or more years of experience in operations, logistics, compliance, project coordination, administrative support, or a related field preferred.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
High level of proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and other standard office software.
Ability to effectively manage and prioritize multiple projects simultaneously.
Strong analytical and problem-solving skills.
Ability to maintain accurate records and documentation.
Ability to work independently with minimal supervision.
Ability to communicate effectively with all levels of the organization.
Strong attention to detail and follow-through.
Ability to maintain confidentiality and handle sensitive information.
Ability to build effective working relationships across multiple departments.
Experience with compliance reporting, audits, and recordkeeping preferred.
Must be dependable and have reliable transportation.
Must be able to pass a background check and drug screen.

Nice To Haves

Experience with compliance reporting, audits, and recordkeeping preferred.

Responsibilities

Coordinate operational projects and departmental initiatives.
Track action items, assignments, and project milestones.
Prepare meeting agendas, minutes, and follow-up communications.
Maintain operational reports, dashboards, and KPI tracking tools.
Assist with development and maintenance of Standard Operating Procedures (SOPs).
Support continuous improvement initiatives across departments.
Coordinate communication and follow-up between departments.
Maintain employee training records and certifications.
Track safety-related corrective actions and follow-up items.
Assist with OSHA documentation and recordkeeping.
Maintain Safety Data Sheets (SDS) and compliance records.
Support incident investigations and documentation.
Assist with audit and inspection preparation.
Maintain regulatory permits and compliance calendars.
Track reporting deadlines and renewal requirements.
Coordinate documentation requests from regulatory agencies.
Maintain environmental, safety, and compliance records.
Assist with internal and external compliance audits.
Maintain driver qualification files.
Track CDL, medical card, and certification expirations.
Support FMCSA Clearinghouse compliance requirements.
Maintain vehicle registrations, permits, and insurance records.
Track preventative maintenance schedules and inspection requirements.
Assist with CHP, DOT, and BIT inspection preparation.
Assist with logistics reporting and shipment documentation.
Support communication between Logistics and operational departments.
Assist with inventory reconciliation and discrepancy tracking.
Maintain operational records and documentation.
Track production, warehouse, assembly, and field operation initiatives.
Coordinate project schedules, resources, and follow-up activities.
Support process improvement and standardization efforts.