Operations Coordinator (Bronx)

Care For the Homeless•New York, NY

76d•Onsite

About The Position

The Operations Coordinator will work in cooperation with, and directly in conjunction with, the Shelter Director to coordinate and ensure the overall operational, safety, and maintenance of the shelter facility. This role is responsible for all facility and other assigned programs and/or areas, providing operational supervision of facility staff, other assigned programs staff, and overseeing external vendors. The Operations Coordinator is also responsible for securing coverage for all shifts when needed, collaborating with the Shelter Director to ensure goals are met according to contractual obligations, and working with senior management for initial/renewal programmatic reports and/or proposals. This position coordinates inventory procurement, control, and expenditures procedures, and ensures the implementation of all Occupational Safety and Health Administration (OSHA), DHS, OTDA regulations and guidelines, including Universal Precautions Policies and Procedures. The role involves identifying and ensuring adequate resources are assigned to programs/projects, providing on-call coverage for emergencies, developing operations goals and objectives, designing and delegating preventative operations activities, managing the collection and reporting of operations data, and maintaining operations logs and records. Additionally, the Operations Coordinator manages facilities inventory, oversees the purchasing process, and ensures regulatory compliance with city and state regulations, including NYS section 491. The role also involves recruiting, supervising, monitoring, and evaluating staff, establishing schedules, staying updated on trends in safety, management, maintenance, food service, and housekeeping, and communicating with social services concerning operational issues.

Requirements

3-7 years facilities management experience, preferably in a residential facility
Valid Driver License, if authorized to drive agency vehicle
Knowledge of operating related equipment, tools, and materials used in the facility
Knowledge of city, state, and federal building codes and industry standards
Proficiency in software applications, including word processing, spreadsheets, and databases
Commitment to the mission of Care for The Homeless
Proven ability to work collaboratively well with diverse groups
Proven ability to handle multiple tasks effectively under pressure
Strong organizational skills, detail-oriented, and efficient
Maturity, integrity, and sound judgment

Nice To Haves

Fire Safety Certification is a Plus.
Occupational Safety and Health Administration (OSHA) Certification preferred

Responsibilities

Responsible for all Facility and other assigned programs and/or areas
Provides the operational supervision of facility staff, other assigned programs staff, and oversees external vendors
Responsible for securing coverage for all shifts when needed.
Collaborate with Shelter Director to ensure goals are met according to contractual obligations
Work with senior management for initial/renewal programmatic reports and/or proposals
Coordinates inventory procurement, control and expenditures procedures
Coordinate and ensure the implementation of all Occupational Safety and Health Administration (OSHA), DHS, OTDA regulations and guidelines, including Universal Precautions Policies and Procedures
Identify and ensure adequate and appropriate resources are assigned to program/projects to ensure the program/project design is controlled, and goals are achieved
Provide On-Call coverage-24/7 for emergency and crisis intervention regarding all aspects of operations-related systems
Developing operations goals and objectives, and policies and procedures, and implementing changes to existing standards, policies, and procedures
Designing and delegating preventative/scheduled operations activities
Managing the collection, presentation, and reporting of operations data
Maintaining, revising, and updating operations logs, records, and forms
Manage facilities inventory and material and supply needs, and oversee the purchasing process
Overseeing the internal and external operations-related systems, tests, and inspections
Performing monthly walk-throughs to inspect operations at all facilities, including all major building systems
Maintain all records regarding compliance with City and State regulations, including NYS section 491 regulations
Ensuring regulatory compliance and that all required licenses and certificates from the Fire Department, Buildings Department, Department of Health, and all other pertinent city and state agencies are current and valid
Coordinating and certifying the implementation of all city, state, and federal building codes and industry standards, including Occupational Safety and Health Administration (OSHA) and Universal Precautions Policies and Procedures
Recruiting, supervising, monitoring, and evaluating staffs; ensure they have successfully perform routine daily, weekly, and periodic tasks
Establishing and implementing schedules and work assignments
Maintaining awareness of new trends and developments in the fields of safety, residential management, maintenance, food service, and housekeeping, and incorporating new developments into the facilities as appropriate
Conducting, attending, and participating in facility and professional group meetings in order to maintain and improve professional competence
Maintaining ongoing communication with social services concerning operational issues
Attend professional meetings, educational conferences, and in-service trainings in order to maintain and improve professional competence
Managing the collection, presentation, and reporting of data regarding all activities related to safety and/or infractions.
Attend professional meetings, educational conferences, and in-service trainings in order to maintain and improve professional competence
Provide coverage for other areas as directed/needed