Operations Coordinator

Wyoming Outdoor Council • Lander, WY

20d • $41,000 - $45,000 • Onsite

About The Position

The Wyoming Outdoor Council is seeking an Operations Coordinator to join their operations team and support the organization's conservation and fundraising efforts. This role involves working closely with the office manager and finance and operations director to manage campus operations, financial tasks, and general support functions. The ideal candidate is a collaborative, self-driven individual with strong organizational skills, a positive attitude, and experience with databases and standard office technology. A commitment to the organization's mission and equity and belonging work is essential.

Requirements

• Love working in a collaborative team, but are self-driven and able to take ownership and leadership over projects.
• Strong organizational skills to manage competing priorities.
• Ability to help the public and staff with a positive attitude.
• Comfortable troubleshooting relatively straightforward maintenance issues and following through to resolution.
• Experience working with databases and understanding the value of consistent data entry processes.
• Maintaining the confidentiality of donor information is important.
• Deliver high-quality work and apply careful thought beyond basic directions.
• Experience with general accounting tasks.
• Take initiative while maintaining accuracy in work.
• Experienced working on Macs and with standard office technology.
• Comfortable learning new systems and working within Google Workspace’s collaborative environment.
• Ability to create and maintain spreadsheets with strong attention to detail.
• Enjoy routine work with seasonal ebbs and flows.
• Good sense of humor, work well with others, and value completing work thoroughly and on time.
• Willing to pitch in where needed, can manage multiple projects at once, and know when to ask for support.
• Valid driver's license and a clean driving record.
• Committed to the mission of the Wyoming Outdoor Council.
• Will support and contribute to our equity and belonging work.

Nice To Haves

• Experience using a snow shovel and electric snow blower.
• Experience with online booking systems.
• Experience with bookkeeping and accounts payable.
• Experience with E-Verify and I-9 forms.

Responsibilities

• Troubleshoot and resolve campus-related issues, independently or with outside support.
• Serve as point person for all campus needs for staff.
• Responsible for general campus organization and cleanliness, including trash removal and recycling.
• Maintain kitchen, meeting rooms, copy room, and garage organization and cleanliness.
• Maintain exterior grounds, involving landscapers in the summer and snow and ice removal in the winter (using snow shovel and electric snow blower).
• Coordinate with contracted cleaners, landscapers, and other vendors.
• Manage vehicle usage, cleanliness, repairs, maintenance, and registrations.
• Monitor use of the EV charging station.
• Manage the use of the Outdoor Council’s publicly-shared meeting space, including setup, online booking, and communication with users.
• Manage recycling bin rental program.
• Maintain campus security and manage door code and key assignments.
• Responsible for opening and closing the office.
• Responsible for daily donation entry into the Outdoor Council’s database.
• Maintain clear lines of communication with the development team regarding donations and thank you letters.
• Coordinate with the office manager to process staff monthly expense reports.
• Ensure bank deposits are made at least weekly.
• Support monthly donation database reconciliation processes.
• Maintain current merchandise inventory.
• Assist with bookkeeping, daily financial processes, and audit preparation as needed.
• Support office manager with filing and accounts payable.
• Greet incoming visitors and ensure their needs are met.
• Process incoming mail and packages.
• Monitor and address needs in the Outdoor Council’s organizational email.
• Support office manager with internal event logistics, including annual staff retreat, and other staff with external event logistics as needed.
• Responsible for maintaining approved levels of snacks and office supplies.
• Support onboarding and offboarding of staff and board.
• Assist with data entry projects as needed.
• Assist with regularly scheduled publication mailings as needed.
• Serve as back-up for Technology and Systems Coordinator in setting up technology for internal meetings.
• Support the work of equity and belonging at WOC.
• Attend and participate in annual staff retreat and in-person staff days.
• Other duties as assigned.

Benefits

• Health insurance premium covered at 100% for employees and 50% for dependents, spouses, and domestic partners
• 100% of employee vision, dental, disability, and workers comp premiums paid by WOC
• 403(b) retirement plan with up to a 5% match
• 12 days of paid wellness/sick leave per year
• Vacation accrual starts at 15 days per year
• 2 paid discretionary days per year
• 11 paid holidays
• Paid religious observance leave upon approval by the executive director
• A cell phone stipend
• 12 weeks of paid family leave (available twice, after 18 months of employment)
• 8 weeks of paid sabbatical leave (available every five years with approval by the executive director)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed