Part-Time San Francisco Operations Coordinator

International Council on Clean Transportation•San Francisco, CA

6d•Hybrid

About The Position

The ICCT is seeking a part-time Operations Coordinator to support the day-to-day operation of its San Francisco office. The coordinator will serve as the office’s primary point of contact and help maintain a welcoming, functional, and well-organized workplace for staff, visitors, and partners. The role is based in the San Francisco office, with occasional remote work, and requires in-office presence at least two days per week. It reports to the Senior Global Operations Manager in Berlin, Germany, and supports the San Francisco Managing Director.

Requirements

At least one year of work experience in office management, executive assistance, or a similar customer-facing or administrative role.
Demonstrated experience in event coordination, planning, or execution.
Strong written and verbal communication skills in English.
Proficiency using technology, including generative AI, to communicate effectively, organize information, and produce high-quality outputs.
Exceptional organizational skills, effective task prioritization, and meticulous attention to detail.
A positive, friendly attitude and enjoyment of working with other people.
Interest in making a difference in climate change or other social and environmental issues.
Ability to be present in the San Francisco office at least two days per week, with occasional remote work.

Responsibilities

Manage day-to-day operations of the San Francisco office, communicate with building management, and manage visitors and vendors.
Foster a positive office culture, including organizing social events and activities.
Partner with the San Francisco Managing Director to define and implement office operational objectives.
Develop and monitor the San Francisco office operations budget and expenses, including preparing expense reports and payment approvals.
Support timesheets and expense reports, and provide ad hoc calendar assistance to the Chief Operating Officer, San Francisco Managing Director, and select senior staff.
Support onboarding and offboarding of San Francisco staff.
Coordinate and execute logistics for Board meetings and events hosted in the San Francisco office.
Understand organizational policies, practices, and procedures; support their implementation in the San Francisco office and guide staff with questions as appropriate.
Provide IT support, including coordinating management and renewal of office IT hardware in collaboration with the global IT department.
Serve as a resource for workplace safety and emergency preparedness, and support development and maintenance of emergency response and preparedness plans.
Assist with special projects and other assigned responsibilities.