Operations Coordinator

JMF • Upper Allen Township, PA

30d • $55,000 - $65,000

About The Position

The Operations Coordinator provides administrative and operational support to Project Managers and Operations leadership. This role is responsible for job setup and maintenance in Spectrum, coordinating project-related documentation, supporting subcontractor and vendor tracking, assisting with invoice review and coding, and helping ensure accurate customer billing. The Operations Coordinator serves as a key liaison between Operations, Project Management, and Accounting to support efficient project execution.

Requirements

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative, project support, or operations coordination experience.
• Construction, utility, or project-based industry experience preferred.
• Experience with Spectrum or similar ERP systems strongly preferred.
• Strong organizational, communication, and time-management skills.
• Proficient in Microsoft Office Suite, particularly Excel.

Responsibilities

• Enter and maintain job information in Spectrum.
• Review and code AP invoices with the appropriate job numbers.
• Coordinate with Project Managers to verify work completion and invoice accuracy.
• Track subcontractor usage and maintain project-related records.
• Assist with customer billing and supporting documentation.
• Maintain project files and ensure accurate recordkeeping.
• Support reporting and data entry related to project operations.
• Coordinate communication between Operations, Project Managers, and Accounting.
• Perform other administrative and operational duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED