Operations Coordinator
About The Position
The Operations Coordinator provides administrative and operational support across a broad range of business needs, including back-office operations, broker and service line support, and office operations. Because this is an operations role, the day-to-day can vary, and the right person must be comfortable stepping into different tasks, adjusting quickly, and helping wherever support is needed. This role is ideal for someone who is organized, detail oriented, dependable, and able to manage multiple priorities with professionalism and good judgment. The right candidate will be comfortable in a support role, while also showing initiative, resourcefulness, and the ability to figure things out and keep work moving in a fast-paced environment.
Requirements
- Bachelor’s degree in Business, Communications, or a related field, or 2+ years of administrative support experience in a corporate environment
- Proficiency with Microsoft Office Suite
- Excellent verbal and written communication skills
- Proven ability to handle confidential information and sensitive matters with discretion
- Strong interpersonal skills and problem-solving ability
- Ability to stay organized, take initiative, adapt quickly, and work effectively in a fast-paced environment
Nice To Haves
- Knowledge of InDesign, Workday, and Salesforce is a plus
Responsibilities
- Assist the business in the execution of daily tasks across operational, administrative, and office support needs
- Provide broker and service line support as needed
- Oversee facilities-related needs by coordinating with building engineering and janitorial staff
- Coordinate Certificates of Insurance between vendors and building management
- Coordinate the purchasing and stocking of office supplies and equipment
- Regularly interact with clients, prospective clients, and visiting executives
- Provide administrative support and serve as backup to coordinators as needed
- Provide technical support, including new hire computer setup, meeting presentation support, and equipment troubleshooting
- Process and code invoices for payment
- Collect, research, code, and scan checks for deposit
- Sort and distribute incoming mail and deliveries
- Maintain office equipment, including the postage machine and copiers
- Help establish and monitor facility standards
- Coordinate meetings and special events, including setup, cleanup, and catering
- Perform other related duties as assigned or requested
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
