Operations Coordinator

Chattanooga Preparatory School • Chattanooga, TN

9d

About The Position

The School Operations Coordinator is responsible for supporting the efficient and effective day-to-day operations of the school. This role serves as a central point of contact for students, families, staff, and visitors, while ensuring that operational systems, processes, and logistics run smoothly. The coordinator works closely with school leadership to maintain a safe, organized, and welcoming environment that supports student success and staff effectiveness. Please note, this is a 12-month role.

Requirements

• Strongly committed to the mission of Prep Public Schools
• Passionate commitment to improve the minds, characters, and lives of students both in and out of school.
• Team player with strong interpersonal skills.
• Demonstrated ability to influence cross-functional teams in a rapidly changing environment.
• Demonstrates a growth mindset and a desire to continually improve through feedback
• Thrives in a fast-paced, team-oriented, mission-driven culture
• Must be able to work a flexible schedule outside of regular business hours.
• Ability to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.
• Associate degree or minimum of 60 credits required, bachelors preferred
• At least one year of experience in Operations, K-12 front office, or systems coordination
• Proficient in Microsoft and Google platforms
• Proficient to advanced in typing, electronic and oral communication, and customer service

Nice To Haves

• Prior experience working in schools and urban communities is preferred
• Bilingual in Spanish preferred

Responsibilities

• Serve as a primary point of contact for the school, including managing the front office, greeting visitors, and responding to phone calls and emails
• Maintain a welcoming, professional, and customer service–oriented environment
• Ensure the organization, cleanliness, and functionality of the main office
• Provide general administrative and operational support to staff and leadership
• Develop and maintain inventory systems for instructional materials, supplies, and equipment
• Monitor stock levels and coordinate the ordering and distribution of materials
• Train staff on purchasing and inventory procedures
• Conduct regular inventory checks to ensure accuracy and availability
• Identify, report, and track facilities issues to ensure timely resolution
• Participate in routine walkthroughs to ensure the building is safe, clean, and well-maintained
• Support systems that uphold school-wide standards for cleanliness and organization
• Support the implementation and management of school-wide operational systems, including transportation, safety protocols, food services, procurement, and compliance
• Coordinate and oversee daily operational processes such as arrival, dismissal, and attendance
• Assist with evaluating and improving systems to increase efficiency and effectiveness
• Support special projects related to school operations
• Assist with student enrollment, registration, and re-enrollment processes
• Communicate with prospective and current families regarding enrollment and school information
• Maintain accurate enrollment data, waitlists, and student records
• Support planning and execution of family engagement and recruitment events
• Maintain accurate student information in school data systems (e.g., SIS platforms)
• Perform data entry, reporting, and analysis for school operations and compliance needs
• Coordinate the distribution of student materials such as IDs, uniforms, and transportation passes
• Support school-wide events, meetings, and staff activities
• Assist leadership with special projects and operational initiatives
• Manage logistics for school assessments, including preparation, distribution, and collection of materials
• Coordinate schedules and resources for standardized testing
• Ensure testing procedures comply with regulations and guidelines
• Support data collection and reporting related to assessments
• Assist in planning and executing school events, including assemblies, staff development, and extracurricular activities
• Coordinate logistics such as space setup, materials, and scheduling
• Support onboarding and training of new staff related to operational systems
• Support with printing teacher materials weekly
• Provide guidance and support to staff on operational procedures
• Collaborate with team members to ensure smooth execution of school operations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree