Operations Coordinator

Vision Technologies, Inc•Glen Burnie, MD

34d•$55,000 - $70,000

About The Position

The Operations Coordinator provides administrative and logistical support to ensure that daily operations run smoothly and efficiently. The Operations Coordinator is highly organized, detail-oriented, and adaptable to a dynamic environment. This role acts as a bridge between different departments, helping to manage workflows, schedules, and resources while ensuring that tasks are completed on time.

Requirements

Ability to manage multiple tasks, prioritize duties, and meet deadlines.
Strong written and verbal communication to coordinate effectively across teams.
Ability to troubleshoot operational issues and come up with effective solutions.
Has a great attention to detail to manage operational processes and spot inefficiencies.
Experience in managing or supporting projects, including scheduling and resource allocation.
Proficient with office software (e.g., MS Office, project management tools) and ability to learn new systems quickly.
Comfortable working in a cross-functional environment and collaborating with various departments.

Responsibilities

Must demonstrate good customer skills.
Must have a positive attitude.
Must be detail oriented, self-starting and an overall team player.
Create and manage schedules for Vision personnel, subcontractors, and partners to ensure optimal resource allocation.
Assign Vision personnel, subcontractors, and partners to sites based on their expertise and availability.
Helps monitor technician performance and provide feedback to operations management.
Establish relationships with subcontractors and partners to help support the operations team.
Facilitate pertinent information flow within the team concerning resources and/or other project related information.
Develop and maintain tools and equipment tracker for preventive maintenance schedules.
Generate purchase requests for subcontractors, rentals, etc., when needed.
Assist with project onboarding including the submission of background checks, drug screens and other items for account specific onboarding.
Assist with internal coordination for acquiring field PPE to include shirts, safety vests, hard hats, glasses, gloves, and any other items required for the field teammates.
Track departmental teammate certifications and expiration dates.
Assist with and schedule onsite professional training classes.