Operations Coordinator

URBAN LEAGUE OF ROCHESTER NY INC • City of Rochester, NY

11h • Hybrid

About The Position

The Operations Coordinator provides administrative and operational support across multiple sites, ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment, demonstrates discretion and professionalism, and possesses strong organizational and financial skills.

Requirements

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required.
• Strong organizational, multitasking, and communication skills.
• High level of discretion, professionalism, and attention to detail.

Nice To Haves

• Associate’s degree preferred, but not required.
• 3+ years of administrative or operational support experience preferred.
• Familiarity with HUD, HCR, or affordable housing regulations is a plus.
• Property management experience is beneficial but not required.

Responsibilities

• Track, process, and pay invoices and bills on time, including vendor invoices and expense documentation; monitor due dates and prioritize urgent payments.
• Maintain internal tracking systems and spreadsheets for financials, projects, and compliance documentation; organize documents from Teams, emails, or other sources to ensure accurate and timely updates.
• Respond to property management requests, insurance-related items, and coordinate site visits or retrieve documents/items from multiple locations as needed.
• Purchase supplies, liaise with vendors, and maintain professional relationships with external partners; escalate issues when necessary.
• Coordinate communications with community partners, property managers, residents, and public agencies.
• Provide administrative support to the CEO, including answering phones, managing emails and correspondence, scheduling meetings, preparing documents, and assisting with general office tasks.
• Assist with maintaining accurate financial records.
• Identify process improvements to enhance efficiency, organization, and overall workflow.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees