Operations Coordinator
Blue Ant Media Inc.•Toronto, ON
•$50,000 - $55,000•Hybrid
About The Position
Blue Ant Media is looking for an experienced self-starter to join their Technology department as an Operations Coordinator, reporting to the Director, I.T. and Program Management. This role is a hybrid position requiring in-office attendance at our head office in Toronto for a minimum of three (3) days per week.
Requirements
- Minimum 2 years of administrative finance or technology related experience
- Proficient in Microsoft 365, including Word and Excel (i.e., intermediate level; formulas and custom formatting)
- Good financial understanding (budgets, P&L, POs, invoices, forecasting)
- Comfortable handling budgets over $1 million
- Must have initiative and organizational skills
- Excellent project management and organizational skills; adept at applying new knowledge and learning to create and improve processes
- Willingness to work effectively both independently and on a team
- Effective communication skills both oral and written
- Ability to multi-task a variety of functions while maintaining a high degree of accuracy
Nice To Haves
- Experience with NetSuite preferred
- Experience with handling budgets, tracking expenses, etc. is an asset
Responsibilities
- Manage technology department budgets (i.e., I.T., Media Services and Master Control)
- Process technology department purchase orders/invoices and expense reports in NetSuite, including license renewals and credit card statements (i.e., frequency can be daily, bi-weekly, monthly)
- Process monthly internal invoices in NetSuite and follow-up with stakeholders as required.
- Track month-to-month department operational expenses and capital expenses
- Liaise with finance on budget forecasting
- Track amortization of licenses over multiple fiscal years
- Manage corporate cell phone plan, SaaS and internal software licensing
- Facilitate and be the point of contact with 3rd party technology vendors, from creating purchase orders, receiving invoices to ensuring full payment
- Providing comprehensive administrative support to the technology team, including travel coordination, expense management, and general operational assistance
- Other special projects to support the department as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
