Operations Coordinator

CAI•Indianapolis, IN

14d•Onsite

About The Position

We are looking for a motivated RHTP Operations Coordinator ready to take us to the next level! If you have experience in program operations coordination, shared services management, and stakeholder communication, and are looking for your next career move, apply now. We are looking for a RHTP Operations Coordinator to support the statewide implementation and operational coordination of the Rural Health Transformation Program (RHTP). This position will be Full-Time (37.5 hours) and Onsite. Only candidates not requiring sponsorship now or in the future will be considered.

Requirements

Bachelor's degree in public administration, health administration, business administration, public health or related field, or equivalent experience
5+ years experience coordinating activities across multiple stakeholders or functional teams
Experience working with financial or procurement tracking processes
Proven experience in program operations coordination and shared services management
Strong organizational skills with the ability to maintain detailed tracking tools and workflows
Excellent communication skills to facilitate stakeholder engagement and program coordination
Ability to work independently and collaboratively in an onsite environment
Experience preparing executive-level briefings or reports
Experience using project or task management software and collaboration platforms
Experience supporting large-scale program implementation or statewide initiatives

Nice To Haves

Familiarity with public sector or healthcare program operations
Familiarity with financial tracking systems and procurement processes
Experience preparing executive briefings and program reporting materials
Knowledge of process improvement methodologies

Responsibilities

Support the RHTP Deputy Director of Operations in monitoring statewide RHTP implementation activities and operational milestones
Assist in coordinating activities across program teams and shared services functions to support timely program execution
Maintain situational awareness of implementation progress, operational challenges, and coordination needs
Support cross-functional coordination efforts to resolve operational and administrative barriers impacting program delivery
Assist in coordinating shared services engagement, including financial and budget operations, procurement processes, communications support, legal and compliance coordination, data and reporting functions, and technology and systems support
Track requests, deliverables, and timelines associated with shared services partners
Support coordination meetings and follow-up actions with internal service units
Develop meeting agendas in coordination with initiative leadership
Record and distribute meeting minutes and action items
Maintain task tracking systems and follow up on deliverables and assigned actions
Monitor operational deadlines and milestone completion
Maintain financial tracking tools supporting initiative budgets and expenditures
Monitor procurement actions and maintain procurement status tracking logs
Assist leadership in identifying potential budget or procurement delays or issues requiring attention
Develop briefing materials and summary reports for executive and senior leadership
Prepare status updates, dashboards, and operational summaries
Support preparation of materials for leadership meetings, stakeholder engagements, and external briefings
Coordinate communications among initiative leadership, internal stakeholders, and shared services partners
Support communication flow between implementation partners and operational leadership
Assist in drafting internal communications and coordination updates
Maintain program documentation and operational records
Assist in development and maintenance of operational tracking tools and workflows
Support process improvement efforts to enhance program coordination and efficiency