Operations Coordinator

AvePoint•Chicago, IL

13d•$50,000 - $70,000•Hybrid

About The Position

If you excel in a high-energy, fast-paced working environment, succeed in cultivating relationships, and possess a proactive approach to multitasking, this opportunity is for you. We’re seeking a highly organized, proactive, and detail-orientated individual to support daily business functions and help ensure the smooth running of our internal operations while enhancing employee experience in AvePoint’s Chicago office. As an Operations Coordinator in our Chicago office, your job is to seamlessly carry out administrative and operational tasks for our bustling office. You will offer onsite assistance for both on and offsite events while providing daily cross-functional support across various departments. You will collaborate alongside our global operations team to ensure alignment and efficiency of our operations across all regional offices. This is an onsite role in-office Monday-Thursday with the flexibility for remote working on Fridays.

Requirements

A Bachelor's degree and 1-3 years of relevant administrative experience.
A proactive and positive attitude with a knack for problem-solving and critical thinking.
Exceptional organizational skills and the ability to juggle multiple tasks with ease.
Ability to prioritize and act with urgency when needed.
Strong interpersonal skills and a professional demeanor.
The flexibility to work onsite and adapt to changing priorities in a dynamic environment.

Responsibilities

Manage the Chicago employee office experience, including stocking office supplies and snacks, reconciling office expenses, and facilitating maintenance and upkeep.
Work closely with Chicago leadership to anticipate office and team needs based on schedules, events, and daily priorities, providing proactive support to keep operations running smoothly.
Work alongside our People Team & Talent Acquisition to assist with onsite interviews and new hire onboarding, including coordinating travel and logistics.
Coordinate internal meetings and provide onsite support for a seamless meeting experience.
Promote strong office culture: planning employee engagement activities, philanthropy, and wellness events.
Act as a liaison between AvePoint and our vendors, suppliers, and building management.
Assist with special projects and events, including tracking, timelines, and reporting.
Coordinate and manage lease agreements alongside our Legal team.
Serve as a point of contact for travel and expense tasks including coding expenses and assist with booking travel.