Operations Coordinator

iNECTA LLC

26d•$75,000 - $95,000•Remote

About The Position

We’re hiring an Operations Coordinator to work directly with our COO at inecta, a cloud ERP company serving the food and beverage industry. It’s a broad role — you’ll help across technical delivery, product, presales, client services, AI tooling, partner programs, building systems and processes, and the financial and operational data that runs through all of it. The COO is hands-on and involved in many things. She needs someone who can keep up. You won’t spend time on tasks an AI can do — we automate those. This role is the judgment, follow-through, and relationships that require a person. She’ll teach you a lot, and she expects you to pick things up fast and run with them.

Requirements

Smart, in a way that’s verifiable on a written exercise
Hyper-organized — you track everything, follow up proactively, nothing falls through the cracks
AI-fluent and technically curious — you’ve built things with AI, you can read and modify a Claude skill, you’re comfortable with structured text and basic logic
Comfortable with numbers — you can pull accounting data, prep a management report, and talk to an accountant without needing to be micromanaged
Energetic and enthusiastic — you're excited to learn fast and help with lots of different things
Self-aware about your own judgment — you know when to escalate and when to act
Strong command of the English language, both written and spoken
Technically literate — advanced Excel (pivot tables, lookups, formulas); familiarity with how SQL databases work
Able to learn new systems and software efficiently

Responsibilities

Help build and maintain the AI tools and business systems the company runs on — Claude skills, automations, process systems
Support the COO’s revenue-generating work — complex deals, escalations, partnership conversations. Help her prepare, follow through, and amplify
Own the follow-through on complex operational processes that span multiple teams and sometimes external parties — the kind of work where steps get dropped because no single person is watching the whole thing
Follow up on commitments across the company — track what was promised, by whom, by when, and chase it before it slips
Prep management reports from accounting and operational data. You don’t need to be an accountant, but you need to be comfortable pulling financial data and making sense of it
Stay on top of partner programs — Microsoft, Anthropic, and others — making sure we meet requirements and stay certified
Own recurring executive deliverables — board presentations, leadership reports, company-wide updates
Handle whatever else she needs. This is a broad role.