Operations Coordinator IV

VOLT•CUPERTINO, CA

9d•Onsite

About The Position

The Services Operations team seeks an organized, self-motivated Operations Coordinator to serve as the operational backbone for our Cupertino-based teams. This high-visibility role requires professionalism, tact, and diplomacy to engage across all organizational levels. Success relies on building strong partner relationships, proactive problem-solving, strong communication, and managing priorities in a fast-paced environment.

Requirements

7–10 years of experience as an Operations Coordinator or similar administrative/operations role.
Proven track record in vendor/stakeholder management within fast-paced environments.
Hands-on experience with equipment ordering, shipment tracking, and inventory reconciliation.
Background supporting facilities operations, seating logistics, or office relocations.
Superior written/verbal communication, strong judgment, discretion, and problem-solving skills with high attention to detail.
Able to work autonomously and manage multiple concurrent projects flexibly.
Experience with asset/inventory management systems (e.g., Oomnitza, custom tracking), Slack, and productivity tools (Calendar, Pages, Numbers, Keynote).

Responsibilities

Maintain seamless multi-building operations by resolving issues directly with SRM, Facilities, IS&T, Security, Janitorial, business teams, and vendors.
Partner with the ops team to manage equipment for the global organization—vetting requests, placing policy-compliant orders, tracking shipments, managing loaner devices, and maintaining detailed asset logs.
Track, order, and stock snacks, beverages, and office supplies across all common spaces.
Manage conference room readiness, AV service requests, and room calendars; monitor mailrooms; and co-lead routine facility walkthroughs with the Building Manager.
Maintain seating chart accuracy through audits and assist with large-scale office moves.
Provide overflow assistance for event coordination, catering, and visitor escorting.