Operations Coordinator II

Alliant Energy•Ottumwa, IA

6d•$21 - $24•Hybrid

About The Position

Alliant Energy is seeking an Operations Coordinator II to support their team at the Ottumwa Operations Center and Ottumwa Generating Station. This hybrid role serves as a trusted partner to operations leaders and employees, ensuring efficient, compliant, and well-coordinated day-to-day operations. The position requires a proactive, tech-savvy professional who thrives in a fast-paced environment, balancing multiple priorities, leveraging tools like Microsoft Office and SharePoint, and handling confidential information with discretion. The Operations Coordinator II will play a key role in driving efficiency, supporting financial and operational processes, and collaborating across teams to make a meaningful impact on operations and communities. This role provides high-level administrative support, requiring a deep understanding of company operations, procedures, and personnel, along with sound judgment and discretion. The position involves compiling and analyzing data for presentations and reports, and requires strong communication, interpersonal, and organizational skills.

Requirements

Associate Degree Administrative Support, or related field.
3 years of related experience.
Demonstrated intermediate to advanced proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook).
Intermediate to advanced knowledge of internet web browsers.
Proficient and accurate typing skills required.
Demonstrated effective interpersonal, verbal, and written communication skills.
Intermediate to advanced proficiency in grammar, spelling, punctuation, proofreading.
Ability to perform accurately and effectively in a timely manner.
Ability to handle confidential matters discreetly.
Effective planning and organizational skills.
Ability to carry out duties with minimal supervision.
Ability to work effectively in a collaborative and inclusive work environment.

Nice To Haves

Experience supporting multiple business groups or supervisors.
Knowledge of Microsoft SharePoint preferred.
Knowledge of Adobe Acrobat (PDF) software preferred.
Passion for emerging AI capabilities.

Responsibilities

Ensures consistent operations across Alliant Energy Operations by adhering to company policies and procedures.
Maintains and develops basic computer applications such as documents, forms, spreadsheets, charts, graphics, and presentations.
Tracks, maintains, and monitors operational files, contracts, and documentation to ensure compliance with regulatory requirements.
Assists with audits and data requests as directed.
Supports Operations in achieving financial goals by reviewing expenditures for accuracy and identifying cost-saving opportunities.
May process invoices, vouchers, requisitions, and expense reports.
Collaborates with financial analysts to monitor business group performance against budgets and review financial forecasts.
Develops and maintains moderately complex computer applications and databases.
Establishes and manages filing systems for business records.
Provides backup administrative support to other business groups or company executives as needed.
Executes special projects, including preparing reports, strategic plans, and budget materials.
Conducts research and compiles information to support decision-making.
Offers recommendations for process improvements when appropriate.
Handles sensitive information and confidential matters with discretion.
Exercises judgment and initiative in addressing issues in the absence of a supervisor, ensuring appropriate resolution and escalation.
Plans and coordinates daily activities for Operations, managing and prioritizing verbal and written requests.
Maintains an accurate and dynamic schedule to reflect evolving priorities.