Operations Coordinator II

Ccsww•Seattle, WA

5d•Onsite

About The Position

Join our team! Catholic Community Services of Western Washington (CCSWW) serves as compassionate providers, advocates, and partners for poor and vulnerable people across Western Washington. Rooted in the Gospel message and Catholic Social Teaching, the organization affirms the sacred dignity and worth of every human person and works to promote justice, equity, and the common good. CCSWW responds to systemic injustice and human suffering by delivering high quality, integrated services that address basic needs, strengthen family stability, and support long term wellbeing for individuals and communities. Catholic Immigration Legal Services (CILS) is a program of CCSWW offering legal representation, education, and outreach to immigrants across the Puget Sound. CILS is also a Department of Justice recognized organization with offices in both Seattle and Mount Vernon, WA. Trauma-informed services are provided by experienced staff attorneys and DOJ‑accredited representatives, ensuring ethical, competent, and authorized legal support. How YOU can make a difference: The CILS Operations Specialist’s (Operations Coordinator II) primary duty is to provide operational program support by ensuring compliance with funding contracts, providing billing support, and preparing organizational reports. The Operations Specialist will also provide program support by connecting CILS clientele with internal and external social services. This position is an in person, full time role which will require occasional weekend and evening hours to best serve the residents of each respective community.

Requirements

Bachelor’s degree in business administration, accounting, finance, or a related field (Equivalent education and experience demonstrating ability to perform the job may be considered.)
2+ years of experience working or volunteering in legal services environment.
Detailed-oriented and knowledgeable of data-management principles.
Experience utilizing Microsoft suite, proficient with Microsoft Excel.
Excellent oral and written communication skills in English.
Ability and experience working with diverse individuals and communities.
Ability to work independently and as a member of a team.
Support and uphold the mission, beliefs and values of Catholic Community Services of Western Washington.
Criminal history background checks are required prior to employment.

Nice To Haves

Fluency in Spanish strongly preferred.
Experience working with immigrants and refugees.
Experience working with non-profits.

Responsibilities

Ensure compliance with funding contracts by monitoring deliverables and collecting data.
Prepare and submit monthly and quarterly service reports for contract billing.
Prepare financial and contract information for funder audits, as needed.
Manage and enter client data into case management system, eImmigration.
Ensure client records are kept in accordance with agency and program standards.
Assist program staff with record keeping and data tracking.
Assist with grant writing and researching opportunities for funding.
Support CILS immigration outreach and intake.
Assist with providing referrals and resources for CILS’ clientele, as needed.
Serve as CILS representative at monthly funder meetings, report updates to team.
Develop and support a positive, team-oriented work environment.
Be available for other related duties as assigned by Program Director.