2627 | Operations Coordinator (Health)
About The Position
The Operations Coordinator - Health (OC-H) is responsible for ensuring the health, safety, and regulatory compliance of all scholars at Tulsa Legacy Charter School. This role leads the daily execution of the school health program, including clinic operations, medication administration, chronic condition management, and immunization compliance. During the school year, the OC-H’s work is primarily health-centered, ensuring that all scholars are medically safe, supported, and compliant with state and federal requirements. During the summer and key enrollment periods, this role expands to support health-related enrollment compliance and school readiness, in coordination with the operations team. As a member of the campus operations team, the OC-H contributes to continuity of service through defined front office and operational support, while maintaining health and safety responsibilities as the primary priority. This is a 12-month role reporting to the Director of District Operations.
Requirements
- High School Diploma or equivalent
- Minimum 2 years of professional experience
- Certified Medical Assistant (CMA) (American Association of Medical Assistants, National Healthcareer Association)
- Strong organizational, communication, and interpersonal skills
- Ability to manage confidential information with professionalism and discretion
- Ability to prioritize and execute in a fast-paced, student-centered environment
- Current CPR/First Aid certification (or ability to obtain)
- Valid driver’s license
Nice To Haves
- 4 years preferred professional experience
- Registered Nurse (RN) license (preferred but not required)
- Experience working with children in school or healthcare settings
Responsibilities
- Own and manage all aspects of the school health office, ensuring a safe, organized, and confidential environment
- Administer medications and provide first aid in accordance with Oklahoma Department of Health guidelines and TLCS policy
- Conduct basic health assessments (e.g., vital signs, screenings) and respond to student illness and injury
- Develop, implement, and monitor individualized health plans for students with chronic conditions (e.g., asthma, diabetes, allergies)
- Serve as the primary on-site responder for health-related emergencies
- Maintain accurate, confidential student health records in compliance with FERPA, HIPAA (as applicable), and state regulations
- Monitor and enforce immunization compliance and required medical documentation
- Ensure full compliance with all local, state, and federal health regulations and reporting requirements
- Communicate clearly, professionally, and empathetically with families regarding student health needs, incidents, and follow-up care
- Coordinate with external healthcare providers for screenings, referrals, and ongoing care
- Lead communication related to illness prevention, exposure notifications, and infectious disease protocols
- Serve as the primary liaison between school, families, and health providers for student health-related matters
- Review, verify, and process all health-related enrollment documentation (immunizations, physicals, screenings)
- Ensure all student health records are complete, accurate, and compliant prior to the start of the school year
- Proactively follow up with families to resolve missing or incomplete health documentation
- Partner with the Registrar and Operations Team to ensure alignment between health compliance and enrollment systems
- Support back-to-school readiness by ensuring all health compliance requirements are fully met
- Participate in a team-based front office coverage model to ensure continuous service to families and visitors
- Provide front office support during designated high-need periods or coverage gaps, including: Greeting families and visitors, Answering and routing phone calls, Supporting student check-in/check-out processes
- Collaborate with campus operations staff to maintain smooth daily execution of school systems
- Maintain accurate and audit-ready health documentation and reporting systems
- Prepare required health reports for internal review, compliance audits, and state reporting
- Track and manage medical supply inventory and ordering
- Maintain systems for medication logs, care plans, screenings, and incident documentation
- Support the integrity of schoolwide compliance systems related to student health
- Adapt to evolving school and student needs within the scope of the role
- Support broader operational priorities during defined periods (e.g., summer readiness), as directed by leadership
- Collaborate with colleagues to continuously improve practices and achieve school/district goals.
- Engage in professional development aligned with role responsibilities and growth.
- Uphold the values of confidentiality, accountability, and high expectations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
