Operations Coordinator and Assistant to the Dean (School of Fine Arts & Communication)

BJU Staff•Greenville, SC

6d•Onsite

About The Position

The Operations Coordinator and Administrative Assistant to the Dean provides comprehensive administrative, organizational, and project support to the Dean of the School of Fine Arts and Communication (SoFAC) and collaborates closely with the division chairs in Art & Design, Communication, and Music. This role ensures the smooth and efficient operation of the dean’s office by managing daily workflows, supporting faculty and student needs, coordinating academic and school-wide events, and maintaining systems essential to SoFAC’s mission. The assistant represents the dean’s office with professionalism and serves as a welcoming resource for students, faculty, staff, donors, and guests.

Requirements

Thorough understanding of budget planning and financial processes for a multi-faceted operational unit
Ability to use donor relations database with high degree of care and confidentiality
Excellent communication skills, both written and oral
Skill in grammar and business etiquette
Administrative skills
Skill in proofreading materials to ensure accuracy
Ability to work independently and as a team player
Ability to answer or direct questions in a professional, courteous, and timely manner
Ability to independently identify and undertake additional tasks to be accomplished
Ability to relate well to students, staff, and the general public in a courteous and professional manner
Organizational skills, especially in regard to activities, schedules, priorities, and resources
An applicant must be a born-again Christian who has a personal relationship with Jesus Christ.
Each applicant must agree with and affirm the Bob Jones University creed, mission, and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc.
Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc.
Employees are to be active members of a local Bible believing church which holds orthodox theology.
Applicants must be committed to providing students an excellent, worldclass education from a biblical worldview.

Nice To Haves

Bachelor’s degree in education, communication, business administration, or related field
Experience in higher education or academic administrative roles.
Familiarity with fine arts and communication disciplines.
Experience planning events or supporting multi-division academic work.

Responsibilities

Coordinate budget and financial operations of SoFAC, Division of Art+Design, Division of Communication, and Division of Music, including outside services, equipment and supply management and purchasing, invoices, expense reports, and reimbursement forms.
Coordinate the dean’s donor relations communication, meetings, events, and records in collaboration with Advancement
Coordinate students supporting donor relations events
Assist the dean and division chairs with recruitment, admission, and merit-based scholarship programs unique to SoFAC
Oversee the dean's calendar, coordinating meetings with division chairs, faculty, administration, alumni, students as needed
Prepare agendas, take minutes, track action items, and distribute follow-up communication.
Expedite materials or actions according to instructions with little or no supervision within assigned time frame
Draft, edit, and format correspondence, reports, emails, letters, presentations, and handbooks
Maintain confidential academic files, faculty records, and accreditation-related documents
Assist the dean, division chairs, and department heads with course and classroom scheduling, faculty load documentation, program review project management, assessment documentation, and accreditation reports
Screen and direct incoming mail and calls; provide accurate information/assistance in a timely and courteous manner
Assist with creation and distribution of SoFAC communications, including announcements and updates.
Coordinate adjunct faculty onboarding, contracts, training sessions, and communication
Assist faculty with student activities
Plan and facilitate special events