Operations Coordinator - Adjunct

University of New Hampshire

8d•Hybrid

About The Position

The Operations Coordinator provides part-time operational and administrative support to University Advancement under the direction of the Operations Manager. This position supports the daily functions of the Elliott Alumni Center by fostering a welcoming, service-oriented environment and completing assigned operational and administrative tasks with accuracy and attention to detail. Responsibilities also include light housekeeping duties to maintain the cleanliness and organization of shared spaces. This role requires on-site presence at the Elliott Alumni Center three days per week.

Requirements

High school diploma and two years of hospitality/retail/customer-service experience, or combination of education and experience equal to two years.
Experience in front-facing customer-service roles.
Competency using Microsoft 365 including Microsoft Teams, Outlook, PowerPoint, Excel; SharePoint.
Keyboarding and computer application skills and knowledge of software applications, etc.
Effective written and oral communication skills.
Customer service, organizational, analytical, and problem solving skills.
Ability to establish and maintain effective working relationships with faculty, staff, students, and the general public.
This position requires a high level of confidentiality and discretionary judgement.

Responsibilities

Staffing the reception desk in a professional, warm and welcoming manner by greeting staff and guests, providing direction, answering questions, introducing staff, and problem solving as needed.
Manages day-to-day building operations including workspace and parking reservations, mail and package distribution, and supply inventory.
Ensure the building remains organized, well-stocked, and presentable at all times.
Light housekeeping tasks which could include but is not limited to vacuuming, dusting and kitchen organization.
Serves as the primary point of contact for building maintenance needs, minor capital projects, telecom, and audiovisual support, liaising with relevant campus partners as needed.
Oversees the FedEx account including monthly reconciliation and payment processing.
Functions as a UShop requestor and P-Card holder.
Supports Advancement staff operations through onboarding and offboarding coordination.
Maintenance of staff directories, organizational charts, and online profiles.