Operations & Business Support Coordinator

Sonepar•San Diego, CA

1d•$21 - $25•Onsite

About The Position

The Operations & Business Support Coordinator is a versatile role responsible for supporting daily business operations across inventory management, purchasing, customer support, sales support, data analysis, and administrative functions. This position serves as a key resource for multiple departments, ensuring operational efficiency, accurate data management, timely customer support, and successful execution of special projects. The ideal candidate is highly organized, analytical, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Requirements

3+ years of experience in operations, inventory control, purchasing, customer service, or administrative support.
Strong proficiency in Microsoft Excel and other Microsoft Office applications.
Excellent organizational and time management skills.
Strong analytical and problem-solving abilities.
Ability to manage multiple priorities with a high degree of accuracy.
Strong verbal and written communication skills.

Nice To Haves

Key Competencies: Attention to Detail, Analytical Thinking, Organization and Planning, Customer Focus, Initiative, Cross-Functional Collaboration, Adaptability, Process Improvement

Responsibilities

Monitor and maintain inventory accuracy through regular audits and reconciliations.
Assist Returns Coordinator with material returns from customers and suppliers as needed.
Identify opportunities to improve inventory control processes.
Investigate and resolve inventory discrepancies.
Create and manage purchase orders.
Coordinate with suppliers regarding orders, deliveries, and discrepancies.
Support procurement activities to ensure timely availability of materials and supplies.
Manage customer certification requirements and documentation.
Coordinate responses to customer requests for certifications, compliance information, and supporting documentation.
Maintain accurate customer records and ensure documentation remains current.
Provide administrative support to the sales team.
Assist with quote preparation, order processing, and customer communications.
Generate reports and support sales initiatives as needed.
Coordinate and support special projects across departments.
Maintain company records, files, and documentation.
Assist with process documentation and continuous improvement initiatives.
Perform general administrative duties to support business operations.