Business Operations Coordinator
About The Position
HCi Advisory Group is hiring a Business Operations Coordinator to support our client engagements and firm operations. This is a part-time role built for someone who wants meaningful, varied work and genuine flexibility. The Business Operations Coordinator supports HCi Advisory Group's client engagements and internal operations. This role manages proposal development, contract administration, project setup and tracking, billing support, calendaring for Principals, managing the company’s social media accounts, document and knowledge management, and general administrative operations. The Coordinator works directly with the Managing Principal and consulting staff to keep client projects on schedule and firm operations running smoothly.
Requirements
- Independent judgment
- Precision in contracts, invoices, and client communications
- Comfort working across distance using Asana, email, and video calls
- Ability to juggle multiple priorities
- Service mindset
- Bachelor's degree in business administration, public administration, or a related field, or equivalent professional experience
- Two or more years of experience in project coordination, contract administration, or business operations, ideally in professional services or consulting
- Working knowledge of Asana, QuickBooks, and document management platforms, or the ability to learn quickly
- Strong writing skills, including experience with proposals, contracts, or scopes of work
- Sound judgment handling confidential client and firm information
Responsibilities
- Proposal development
- Contract administration
- Project setup and tracking
- Billing support
- Calendaring for Principals
- Managing the company’s social media accounts
- Document and knowledge management
- General administrative operations
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
