Operations Asst for the Institute of Cannabis Research

CSU Pueblo Division of Extended Studies • Pueblo, CO

8d • $54,000 - $62,000 • Onsite

About The Position

The Institute of Cannabis Research (ICR) at Colorado State University Pueblo is seeking an Operations Assistant to manage marketing and communications activities, provide operational support for ICR programs and initiatives, and assist with the planning and execution of events, including the annual conference. This role involves coordinating day-to-day operations, serving as a point of contact for the ICR Board, and supporting special projects. The position requires a Bachelor's Degree, effective written communication skills, and experience in program operations and professional communications.

Requirements

• Bachelor’s Degree from an accredited institution of higher education
• Evidence of effective written communication skills
• 1 year in a position supporting the operation of a program
• Experience managing internal and external office/ program/ professional communications
• Experience managing internal and external contracting and agreement processes

Nice To Haves

• Bachelor’s Degree from an accredited institution of higher education
• Experience with Marketing
• 3 or more years in a position supporting operation of a program in an academic setting
• Experience with budget/fiscal management
• Experience with website management
• Experience producing materials for marketing and communication

Responsibilities

• Manage the Institute's marketing and communications activities, including website content, newsletters, email communications, infographics, annual reports, and other communication materials.
• Develop, coordinate, and implement the ICR marketing and website plan to support organizational goals and priorities.
• Coordinate communications and marketing efforts with campus partners at CSU and external partners to ensure consistent messaging and effective outreach.
• Supervise and provide direction to student employees supporting marketing, communications, and website activities.
• Develop, organize, and maintain digital and print communications to effectively promote ICR programs, initiatives, and activities.
• Coordinate day-to-day operational activities supporting ICR programs and initiatives.
• Serve as a primary point of contact for the ICR Board, responding to inquiries and facilitating communication with board members and stakeholders.
• Coordinate logistics, scheduling, communications, and outreach activities related to ICR Board meetings and events.
• Prepare agendas, meeting materials, and other documentation to support ICR Board meetings.
• Record, prepare, and distribute meeting minutes and maintain appropriate records of Board activities and decisions.
• Coordinate and support the planning and execution of the annual conference and other ICR events, including developing contracts, coordinating event logistics, processing honoraria, managing registration for ICR staff and Board members, coordinating travel reimbursements and reservations, and arranging catering and other event services.
• Support special initiatives and projects as assigned by the Director, which may include website migration, advancement initiatives, and Board strategic planning.
• Collaborate with the Director and Strategic Partnership and Outreach Specialist to coordinate organizational partnerships and support planning and execution of the annual roundtable.
• Perform other duties and responsibilities as assigned in support of the university and ICR operations, which may include providing operational support for ICR meetings, activities, and initiatives.

Benefits

• Medical and prescription insurance
• Dental insurance
• Vision insurance
• Flexible benefit plan
• Basic term life insurance
• Voluntary term life and AD&D Insurance
• Long-term disability insurance
• Employee assistance program
• Travel accident insurance
• Voluntary critical illness and accident insurance
• Annual and sick leave
• Retirement plans
• Employee and dependent tuition discounts
• State employee discounts via BenefitHub
• Other incentives include various on-campus event, recreation, and meal discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level