Assistant to the Executive Director, Kirwan Institute for the Study of Race & Ethnicity

The Ohio State University•Columbus, OH

6d•$25 - $30•Onsite

About The Position

The executive assistant to the Kirwan ED will provide productivity-maximizing service for a growing community-engaged research institute. The executive assistant will need to provide high level administrative and strategic support to manage a complex, dynamic calendar of external and internal-facing research projects, meetings, in addition to current and potential academic-policy-community collaborations. This support requires independent decision making and the ability to prioritize and triage the ED’s time both through the coordination of scheduling priorities and the preparation/collation/coordination of materials to brief the ED in advance of meetings and specifically prior to significant engagements with key stakeholders. This position also requires awareness of university polices for the coordination of travel for the ED by initiating travel requests through Workday; processing expense reports and creating schedule space for relevant compliance or professional development deadlines (such as conference presentation preparation or renewal of human subjects certification). This position will involve interactions at all levels of the organization and the public, so excellent interpersonal, organizational, professional, and communications skills are a must. The executive assistant will serve as primary contact for the ED by screening phone calls/emails, greeting visitors, tracking stewardship opportunities for key Kirwan stakeholders, and providing administrative support for special projects as identified by the ED. Some evening work for events may be required. No weekend work is expected.

Requirements

High school diploma or GED
4 years of relevant experience
Considerable business experience in an executive administrative capacity
Strong written and verbal communication skills
Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)
Knowledge of Workday platform
Ability to learn new software
Excellent interpersonal and oral communication skills to communicate effectively and professionally in person, in writing and on the telephone

Nice To Haves

Bachelor’s degree in a relevant field
Experience in a research lab, institute or department
Knowledge of Smart Sheets software
Knowledge of University Policies and Procedures including Ohio Ethics Code
Experience working with a wide range of academics, policy makers, non-profit and community leaders

Responsibilities

Provide high level administrative and strategic support to manage a complex, dynamic calendar of external and internal-facing research projects, meetings, and collaborations.
Independently make decisions and prioritize/triage the ED’s time through scheduling coordination and preparation of materials for meetings.
Coordinate travel for the ED by initiating travel requests through Workday and processing expense reports.
Create schedule space for relevant compliance or professional development deadlines.
Serve as primary contact for the ED by screening phone calls/emails, greeting visitors, and tracking stewardship opportunities.
Provide administrative support for special projects as identified by the ED.