Operations Associate, UVA Career Center

UVA Health•Charlottesville, VA

7d•$55,000 - $58,000•Onsite

About The Position

The University of Virginia’s Career Center seeks an Operations Associate to support its effective, organized, and sustainable operation. The role coordinates people processes, administrative systems, purchasing, office resources, facilities, records, and day-to-day business operations. As a member of the Career Center’s Operations Team, the Operations Associate works with Career Center leadership and staff, Human Resources, Finance, Student Affairs, University partners, vendors, and other stakeholders. The role coordinates administrative processes and ensures staff have the resources, information, and support needed to accomplish their work. The Operations Associate is a key resource for hiring, onboarding and offboarding, timekeeping, leave administration, student employment, purchasing, office organization, access, records, and operational documentation. The position also provides backup support for events, front desk operations, office communications, and other Shared Services functions. The incumbent independently manages recurring operational processes and identifies opportunities to improve administrative systems, documentation, communication, and organizational effectiveness. This is a non-exempt-level, benefited position based in Charlottesville, Virginia, and must be performed on-site. The stated salary range is $26.45–$27.88 per hour ($55,000–$58,000 annually), commensurate with experience. Application review will begin after November 15, 2026; preference will be given to applications received by that date. Background checks are conducted on new hires. Candidates who require immigration sponsorship now or in the future will not be considered.

Requirements

High school graduate or equivalent.
At least 3 years of relevant experience.
Proficiency with Microsoft Office applications, including Excel, Outlook, Teams, and SharePoint, or comparable collaboration and document-management platforms.
Must be able to work on-site in Charlottesville, Virginia.
Candidates must not require immigration sponsorship now or in the future.

Nice To Haves

Bachelor’s degree.
Previous experience in higher education, preferably in student affairs, career services, student employment, or a student support environment.
Experience providing administrative and operational support, including coordinating office procedures, maintaining records, managing calendars, and supporting daily business operations.

Responsibilities

Coordinate people processes, including hiring, onboarding, offboarding, timekeeping, leave administration, and student employment.
Coordinate administrative processes with Career Center leadership and staff, Human Resources, Finance, Student Affairs, University partners, vendors, and other stakeholders.
Manage purchasing, office resources, office organization, access, records, facilities-related operations, and operational documentation.
Independently manage recurring operational processes and identify improvements to administrative systems, documentation, communication, and organizational effectiveness.
Provide backup support for events, front desk operations, office communications, and other Shared Services functions.
Help ensure staff have the resources, information, and support necessary to accomplish their work.