Operations Associate (Generalist)

Abaka AI•Palo Alto, CA

7d•$70,000 - $100,000

About The Position

As an Operations Associate (Generalist) at Abaka AI, you will operate as a high-leverage execution partner across multiple functions, including Project Management, Business Development, Operations, Finance, and Legal. This role sits at the center of the organization and is designed for individuals who thrive in fast-paced environments and take pride in owning and completing work end-to-end. You will be responsible for driving day-to-day execution across critical workflows, ensuring that teams are unblocked and operating efficiently. You will work closely with cross-functional stakeholders to manage processes, track progress, and maintain operational rigor across the organization. This is an ideal role for someone early in their career who is highly reliable, detail-oriented, and eager to gain exposure to how a high-growth AI company operates across functions.

Requirements

1 – 3 years of experience in operations, coordination, administrative, or support roles
Strong organizational skills with the ability to manage multiple priorities simultaneously
High attention to detail and a strong sense of ownership over outcomes
Excellent written and verbal communication skills
Comfortable operating in fast-paced, ambiguous environments
Demonstrated reliability and responsiveness in previous roles or projects
Willingness to take on a wide range of tasks, including operational and repetitive work
Ability to learn quickly and adapt across different functions and contexts
Proficiency with office workspace tools (e.g., Google Workspace, Excel)
Interest in startups, operations, and building foundational business skills

Nice To Haves

Experience in startup or high-growth environments is a plus

Responsibilities

Own and execute operational workflows across multiple teams, ensuring timely and accurate completion
Support project managers with coordination, scheduling, documentation, and follow-ups
Assist business development efforts through CRM updates, pipeline tracking, and materials preparation
Coordinate internal operations, including vendor management, office logistics, and cross-functional support Support finance operations including invoice tracking, payment coordination, and expense management
Assist with legal and compliance workflows (e.g., document collection, tracking, coordination)
Execute ad hoc tasks across departments to unblock teams and maintain operational efficiency
Track and manage multiple concurrent workstreams with strong attention to detail and prioritization
Communicate clearly and proactively with stakeholders to ensure alignment and execution
Identify gaps in processes and proactively improve operational efficiency