2026-27 El Camino Operations Assistant

Seton NY•New York, NY

9d•Onsite

About The Position

Seton Education Partners seeks a highly organized, detail-oriented, and mission-driven Operations Assistant to support the daily administrative and operational needs of the El Camino Program at partner schools, Brilla Public Charter Schools, during the 2026–2027 academic year. The role helps ensure program systems, communications, and logistics run smoothly in service of students, families, and staff. Working closely with the Director of Programs and Site Manager, the Operations Assistant supports administrative systems, family communication, student records, attendance processes, and program logistics. The position helps maintain operational excellence by ensuring critical systems, communications, and compliance requirements are completed accurately and consistently, and contributes to a safe, organized, and welcoming program environment. El Camino is an optional, privately funded Catholic after-school faith formation program closely partnered with Brilla Public Charter Schools. The program serves students with homework help, a nutritious snack, catechism, physical fitness, prayer, and character formation.

Requirements

Must be at least 18 years old.
High school diploma or GED equivalent.
Strong organizational skills and attention to detail.
Excellent written and verbal communication abilities.
Ability to multitask and manage time efficiently in a fast-paced environment.
Proficiency with Google Workspace, including Google Docs, Sheets, Slides, Forms, and Gmail, and ability to learn new technology systems quickly.
Unquestioned integrity and commitment to Seton’s mission and values.
Personal responsibility with humility.
A relentless drive for excellence.
A strong belief that all children can achieve moral and academic excellence.
An unwavering determination to be better today than yesterday.
A collaborative spirit and a heart for serving children and families in a faith-filled educational setting.

Nice To Haves

Experience in clerical, school-based, or program operations roles is preferred but not required.

Responsibilities

Be present in person at the assigned site from 2:30–6:00 PM for elementary school or 2:45–6:15 PM for middle school, Monday through Thursday.
Welcome visitors and serve as a primary point of contact for families, staff, and guests during program hours.
Make daily attendance calls for absent students.
Communicate early dismissals and school closings to families.
Conduct required emergency drills in accordance with school safety protocols.
Maintain accurate and up-to-date student records and protect the confidentiality of student, family, and staff information in accordance with organizational policies.
Update student information in school systems and internal rosters.
Track meal accountability records daily.
Manage calendar updates and contribute to internal communication workflows.
Coordinate and distribute program communications, including calendars, flyers, enrollment materials, and family-facing updates.
Assist with the planning and execution of program special events.
Restock and maintain classroom supplies with prior approval.
Attend all El Camino staff meetings and monthly events with advance notice; schedules vary by site.
Attend professional development days when school or the program is cancelled.
Support the Director of Programs, Site Manager, and broader team with additional program-related projects and operational needs as assigned.