Operations Assistant - Part-Time or Full-Time - Lexington, KY
About The Position
The Operations Assistant supports a specialized facility procurement and management company serving government clients nationwide. The role helps coordinate facilities, vendors, and projects, including researching properties and vendors, supporting office setups, and assisting with new site openings. The position reports directly to the Operations Manager and may start part-time at 15–20 hours per week, with the possibility of growing into full-time as the business expands. The schedule is flexible, and the work arrangement is hybrid, combining onsite work and work from home. The ideal candidate is organized, resourceful, detail-oriented, proactive, and able to take ownership of tasks through completion. They should communicate professionally with vendors and business partners, manage multiple priorities, and independently research solutions.
Requirements
- Strong written and verbal communication skills, including confidence conducting outbound calls and communicating with external business partners.
- Strong organizational skills and attention to detail.
- Ability to manage multiple projects, priorities, and deadlines.
- Self-motivated, resourceful, and comfortable working independently.
- Willingness to take initiative, research solutions, and troubleshoot routine issues.
- Comfortable learning and working across multiple software platforms.
- Ability to travel up to 20% as needed for new site openings and facility projects.
Nice To Haves
- Previous experience in facilities coordination, office administration, vendor management, or operations support; preferred but not required.
Responsibilities
- Research commercial properties, vendors, and service providers in markets across the country.
- Contact prospective vendors and service providers by phone and email, obtain quotes, and organize findings for review.
- Coordinate with vendors, property contacts, and internal staff to address facility needs and keep projects moving.
- Assist with new office openings, relocations, furniture and equipment setup, and other facility-related projects.
- Maintain organized facility records, including vendor information, contracts, inventories, and compliance documentation.
- Create and maintain internal trackers, workflow documents, reports, and operational records.
- Assist with correspondence, document organization, file management, and task tracking.
- Gather information and prepare clear, organized summaries for leadership review.
- Track assigned projects through completion and proactively communicate updates, challenges, or delays.
- Provide additional operational and administrative support as business needs evolve.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
