Operations Assistant

University of New Mexico • Albuquerque, NM

5d • Onsite

About The Position

The Arts & Sciences Interdisciplinary Science Cooperative (ISC) was established in 2019 in the state-of-the-art Physics & Astronomy Interdisciplinary Science (PAÍS) facility to foster interdisciplinary collaboration across the University and beyond and strengthen research and educational outcomes. The ISC supports seven Centers and Core Laboratories engaged in interdisciplinary research at UNM and beyond. ISC operations provide administrative, financial, research, facility, and project support to help faculty, staff, and students succeed in a collaborative research environment. This position provides an opportunity for a student to develop practical workplace skills in administration, communication, financial processes, technology, and project coordination while gaining professional experience in a collaborative university research environment. Under direct supervision, the Student Operations Assistant provides administrative and operational support to the ISC and its affiliated Centers and Core Laboratories. This is a 20-hour-per-week work-study position. Applicants must submit proof of their current work-study award with their application.

Requirements

• Current eligibility for a UNM Work-Study award.
• Excellent customer service and verbal and written communication skills with a professional and helpful attitude.
• Experience using electronic calendars, email, and scheduling systems.
• Experience with office and communication software, such as Microsoft Office, Adobe applications, and willingness to learn new systems.
• Ability to organize and prioritize multiple tasks, follow established procedures, and work independently with appropriate supervision.
• Ability to perform occasional light lifting associated with office supplies, packages, equipment, and meeting or event setup.

Responsibilities

• Perform general office duties, including sorting mail, shipping and receiving, copying, scanning, filing, and greeting and directing visitors.
• Perform data entry, review administrative records for accuracy, and assist with generating routine and ad hoc reports from University systems and databases.
• Assist with processing per diem, mileage, and other routine reimbursements using UNM Chrome River.
• Maintain inventories of office supplies, materials, and equipment and assist with established equipment check-out procedures.
• Assist with facility-related service requests and coordination of routine IT support requests.
• Assist with ISC meeting room reservations, calendars, and preparation of meeting and event spaces.
• Assist with preparation and distribution of the ISC Communiqué and other routine communications.
• Perform routine on-campus errands as needed in support of ISC operations.
• Perform miscellaneous job-related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed