Operations Assistant

Henkel • Warren, MI

5d

About The Position

The Operations Assistant (described in the posting as an Administrative Coordinator) supports daily activities and overall plant operations. The role requires working independently and as part of a team, adapting to change, and responding quickly and effectively under pressure in a fast-paced, demanding environment. The position supports office administration, site communications and meetings, records, safety activities, invoices, vendors and contractors, reception, and other plant needs.

Requirements

• Associate degree in Office Administration or equivalent experience in a business-related field.
• Detail-oriented, with good organizational and time-management skills.
• Strong leadership and communication skills.
• Solid foundation working with required office software and equipment.
• High proficiency in Microsoft Office, including Word, Excel, and PowerPoint; the posting also specifies skill with Outlook, formulas, pivot tables, and presentations.
• Ability to handle sensitive and confidential information appropriately.
• Ability to handle multiple priorities from multiple sources.
• Ability to work with minimal supervision.
• Exceptional interpersonal skills.

Responsibilities

• Help manage and set up site-wide meetings and luncheons.
• Manage office operations, including postings, communication records, incoming and outgoing mail, and contact information.
• Process site 5S records, including tracking audits and performance.
• Support contractor orientation, retain associated records, and support safety training.
• Maintain key-card systems and submit monthly reports, including SHE hours, headcount, and waste.
• Participate in the Safety team, wear appropriate PPE when required, and follow safety rules.
• Process invoices, support goods receipts for non-inventory items, and assist with contractor and vendor management.
• Support record-keeping requirements for asset inventory and other engineering records.
• Ensure visitor and incident-management supplies are accounted for during emergencies.
• Manage the front reception area and serve as the first point of contact for employees, contractors, vendors, and visitors.
• Maintain office supplies and order inventory as needed.
• Maintain key inventory, the weekly manpower sheet, and the Warren telephone directory.
• Organize site visits for the Grainger boot truck.
• Perform additional responsibilities as assigned.

Benefits

• Affordable medical, dental, vision, and wellbeing plans starting on day one.
• Paid time off, including sick, vacation, holiday, and volunteer time, plus a vacation buy/sell program.
• 401(k) matching.
• Employee share plan with voluntary investment and Henkel matching shares.
• Annual performance bonus and service awards.
• Student loan reimbursement.
• 12-week gender-neutral parental leave, up to 20 weeks for parents giving birth.
• Fertility support.
• Adoption and surrogacy reimbursement.
• Discounted child and elderly care.
• Scholarships.
• Diverse national and international growth opportunities.
• Access to thousands of skills-development courses.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree