Operations Assistant/Production and Records Clerk – Seattle

Klinedinst PC•Seattle, WA

2d•$24 - $34•Onsite

About The Position

Put your career into high gear as an Operations Assistant/Production and Records Clerk at Klinedinst. Our Seattle office is a fast-paced law firm handling primarily civil litigation. Klinedinst is dedicated to providing top-caliber legal services across the Western U.S., while nurturing the professional development and personal advancement of each and every employee. We work hard to promote a positive, vibrant culture built on teamwork and inclusion. If you are interested in joining our team of professionals and are ready for immediate responsibility with growth opportunities, Klinedinst is the place. Klinedinst has an opening for a dependable, hardworking, and upbeat team member to join our team in Seattle.

Requirements

Proficiency with Office Suite including Outlook, Word, Excel, and PowerPoint
Proficiency with other programs such as Kofax Tungsten, Print Conductor, QuickBooks, and ShareFile
Proficiency with converting and manipulating electronic data
Proficiency with iManage and/or other document management systems

Responsibilities

Assist Operations Manager with special projects and planning of events
Assist Operations Manager with on-site IT support as needed. Coordinate with Operations Manager and IT regarding issuance of firm equipment for new hires; assist with set up of offices and/or workspaces for new hires as needed
Provide daily updates to Operations Manager as needed, and promptly report any pressing or urgent operational issues to the Operations Manager
Act as the secondary contact for the Building Management Office
Assist with issuance of new employee badges and parking
Greet guests/visitors at the front desk
Assist with identification of maintenance needed for the office location; coordinate with Operations Manager re: implementation of same
Provide credit card numbers to legal assistants once approval is given
Support and encourage positive, solution oriented communications at the workplace; refrain from non-productive or negative office gossip, and facilitate resolution of operational challenges by directing employees to firm leaders/managers who can address and resolve operational issues that may arise
File creation electronic and physical (if needed based on type of document)
Prepare file indexes (hyperlinking) to organize file content – for discovery and court filings
Check all loose filing to insure that material is electronically stored in the firm's electronic records management system (iManage)
Scanning, copying, and converting documents
Maintaining scanners and copiers, as well as cost recovery machines
Maintaining and setting up conference rooms
Assembling furniture with the use of power tools
Processing UPS and other deliveries
Collecting and routing mail, as well as any express delivery packages
Operating mail machine, and ensuring drop off at end of each day
Handling copy jobs and identifying outsourcing opportunities to ensure deadlines are met and exceeded
Ensuring sufficient office supply inventory, including kitchen supplies
Making sure the copy center and kitchen including refrigerator and microwave are clean, organized, and fully-stocked for all team members benefit
Moving/lifting boxes (25-50 lbs.) for use in File Room and Production on a daily basis, with the use of a dolly or hand truck
Scanning and loading documents into firm’s document management system, utilizing ShareFile and other depository software
Applying Bate Stamps to documents and exhibits, as needed
Duplicating digital media, including USB drives, CDs and DVDs
Creating invoices and inputting production jobs into firm’s internal accounting system for proper client billing
Working with Operations Manager regarding internal office moves
Executing on various projects as assigned by Operations Manager