Operations and Purchasing Coordinator

Apogee Components•Colorado Springs, CO

3d•Onsite

About The Position

The Operations & Purchasing Coordinator is responsible for ensuring the office and facility run smoothly and consistently, and that priority inventory remains in stock. This role involves executing purchasing processes, maintaining receiving standards, and managing vendor relationships to ensure timely operations without administrative friction or purchasing emergencies. The position supports cross-functional teams including Finance, Warehouse, and Product Development, and requires a blend of office and facility/warehouse-based work.

Requirements

Strong organizational discipline: checklists, cadence, follow-through, documentation.
High attention to detail (PO accuracy, pricing, dates, receiving paperwork).
Clear communication for vendor coordination and internal handoffs.
Problem-solving skills under operational constraints.
Comfortable working across office and warehouse environments.
Basic spreadsheet competence (Excel/Google Sheets) for daily tracking.
Ability to do occasional physical warehouse support (standing periods; lifting up to ~40 lbs as needed).

Responsibilities

Maintain company calendar and meeting schedule for accuracy and visibility.
Coordinate meetings and provide facilitation support.
Maintain and publish office/admin procedures.
Coordinate building upkeep, vendors, and routine maintenance.
Own cleanliness systems and cleaning rotation schedule.
Coordinate key facility items and ensure follow-through.
Track and manage facility-related renewals.
Execute purchasing system, ensuring PO accuracy, vendor cadence, and reorder discipline.
Place and manage purchase orders, including tracking shipments and resolving discrepancies.
Source suppliers/quotes and support negotiation on pricing, terms, and delivery schedules.
Maintain receiving procedure standards and assist in training warehouse staff.
Ensure purchasing records and documentation are accurate and organized.
Maintain pricing/cost changes and provide clean handoffs to Bookkeeping/Data Support.
Support inventory system updates and data hygiene related to purchasing.
Track annual filings and routine business paperwork, routing specialized items as needed.
Maintain documentation to prevent emergency renewals/filings.