Operations and Project Manager

Indiana Wesleyan University•Marion, IA

1d•Onsite

About The Position

The Operations and Project Manager for the School of Theology and Ministry provides leadership to the day-to-day operations of the school and provides administrative support for co-curricular programming throughout the school. In addition, this position serves as the administrative assistant to the dean of the school.

Requirements

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.
Associates or Bachelor's preferred
Minimum of five (5) years in professional administration; experience in higher education administration preferred
Personable, hospitable, and customer service oriented
Strong interpersonal, written, and verbal communication skills
Able to work effectively with individuals from diverse backgrounds
Technologically adept with strong computer skills (Microsoft Office Suite)
Able to research and adopt new technological advances and approaches
Detail-oriented and able to simultaneously manage multiple projects and events
Strong critical thinking skills and able to creatively solve problems
Well organized and able to manage multiple administrative tasks simultaneously
Self-starter with sound judgment, requiring minimal direct supervision
Working knowledge of basic financial procedures and best practices
Strong work ethic and able to set and accomplish goals
Maintain discretion and confidentiality
Humble and teachable with a commitment to lifelong learning
Christ-like attitude and willingness to serve others

Responsibilities

Manage the day-to-day operations of the School of Theology and Ministry
Manage STM calendar and relationships between Academic Programs, Imaginarium, and Youth Ministry Events
Coordinate with the STM Podcast Studio Manager regarding scheduling, purchase requests, and required usage forms
Coordinate with multiple IWU administrative staff and organizations as necessary for system maintenance and event planning
Oversee financial reporting
Track STM budgets (both Academic Programs and Youth Ministry Events) related to operations, programming, and grants. This includes reconciling credit cards, formulating revenue/expense statements, and assisting with grant financial summative reports
Work alongside STM faculty and staff to pay and reimburse approved expenses
Prepare monthly and annual budget reports for STM Academic Programs and STM Youth Ministry Events
Set up and maintain project management systems to ensure institutional and budget alignment is maintained
Meet quarterly with the IWU Grants office concerning grants that are supported by the operations and project manager
Coordinate the STM Academic Programs endowed scholarships and Wesleyan Grant process
Facilitate pre-planning and coordination meetings
Collect, organize, and communicate information to assist the STM Chair of Scholarships
Track all applicants to the Pastoral Ministries Program
Develop professional systems and processes
Conduct follow-up efforts that foster continuous improvement
Coordinate with the IWU Financial Aid Office concerning the distribution of the Wesleyan Grant
Provide support for STM co-curricular events
Work closely with various leadership teams throughout STM assigned to deliver events
Attend all faculty staff meetings, and meetings related to planning and logistics associated with co-curricular events for Academic Programs
Attend and support co-curricular retreats and STM special events as needed. This position requires occasional evening and weekend hours
Conduct follow-up efforts that foster continuous improvement
Hire, train, and supervise student workers for STM Academic Programs
Assist the Dean of the School of Theology and Ministry