Operations and Human Resources Coordinator

Clark Wilson • Vancouver, BC

2d • CA$60,000 - CA$80,000 • Onsite

About The Position

We are seeking an Operations and Human Resources Coordinator to provide administrative and operational support across a variety of firm functions, including operational processes, leadership coordination, and People & Culture administration. This role assists with recurring administrative activities, internal meetings, documentation workflows, and day-to-day operational support that contribute to the smooth functioning of the firm. Working closely with the Managing Partner and the Head of HR, supporting various operational and leadership initiatives, this position is well suited to someone who is highly organized, adaptable, detail-oriented, and comfortable managing multiple priorities within a professional services environment. This role is 100% on site.

Requirements

• Diploma or certificate in Business Administration or a related field preferred;
• 2+ years of experience in an administrative, operations support, or professional services environment preferred;
• Experience working within a law firm or professional services environment is considered an asset;
• Strong organizational skills and exceptional attention to detail;
• Ability to manage multiple priorities and meet competing deadlines in a fast-paced environment;
• Strong written and verbal communication skills;
• Professional, responsive, and service-oriented approach;
• Strong technical skills, including Microsoft Office, Adobe, and document management systems;
• Ability to exercise sound judgment, professionalism, discretion, and confidentiality;
• Adaptable and comfortable working within a collaborative and evolving environment.

Responsibilities

• Provide administrative and coordination support related to the Managing Partner, executive initiatives and operational priorities;
• Assist with coordination of internal meetings, operational activities, and recurring firm processes;
• Support scheduling, meeting logistics, materials preparation, and follow-up for operational and leadership meetings;
• Assist with administrative processes related to governance and operational activities;
• Coordinate document workflows, approvals, and signature collection processes;
• Maintain tracking and coordination of operational items, including insurance renewals, planning activities, and administrative projects;
• Prepare, format, and proofread correspondence, reports, presentations, and other professional documents;
• Provide administrative support related to operational and leadership initiatives as required;
• Support cross-functional administrative projects and workflow coordination across departments.
• Coordinate employee offboarding activities, including documentation, system updates, and administrative processes;
• Assist with employee lifecycle administration, including employee status updates and time-off tracking;
• Maintain employee records and documentation within HR systems and document management systems;
• Assist with coordination of annual HR processes and employee initiatives;
• Coordinate meetings, scheduling, and internal communications related to People & Culture activities;
• Maintain templates, forms, and standardized documentation;
• Provide backup support to the Program Coordinator as required;
• Provide day-to-day administrative support for People & Culture operations.
• Maintain organized electronic filing and records within a document management system.
• Assist with administrative coordination, workflow tracking, and special projects as required;
• Support a professional, responsive, and service-oriented environment across the firm.

Benefits

• Medical, dental, vision, prescription drug coverage, paramedical services, mental health supports, life insurance, and emergency medical coverage while travelling.
• Access to mental health practitioners and wellness supports through our benefits plan and Health and Wellness Spending Account.
• Top-up benefits to 100% of salary for a portion of your leave.
• Flexible coverage you can use in the way that works best for you, from fitness classes and wellness supports to pet care expenses.
• Generous vacation, along with five personal days each year.
• Long service recognition, bonuses, and firm celebrations.
• Weekly socials, team-building events, Employee Appreciation Week, and opportunities to give back through firm-supported initiatives.
• Training, resources, and opportunities to support your continued development.
• Bonuses for successful employee referrals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree