Operations and Events Coordinator

University of Virginia•Charlottesville, VA

1d•$50,000 - $60,000•Onsite

About The Position

The Operations & Events Coordinator, in conjunction with the entire Operations team, has primary responsibility for management and oversight of school-wide events and functions, including school-hosted, rental, or off-site venues. The Operations & Events Coordinator will serve as the first point of contact with UVA venue, catering, and event services partners. They will oversee the event request submission and tracking process as well as triage and respond to internal service tickets related to events and operations. The Operations & Events Coordinator is supported by a robust team of student employees. They will have a secondary role supporting the physical spaces of the Batten School. This is an in-person position that is "designated," and a physical presence may be required even when regular University operations are suspended. It requires a customer-service orientation and a high level of personal tact and diplomacy.

Requirements

Bachelors Degree required.
3+ years of relevant professional experience required.

Responsibilities

Develop systems and processes necessary for the definition, planning, execution, monitoring, and control of event management.
Attend meetings for ongoing and prospective events.
Arrange, manage, and maintain relevant relationships.
Analyze short-term and long-term resource needs and adjust staffing and resources appropriately.
Ensure completion of deliverables and adherence to timelines, track milestones and timelines, and institute necessary workflow, personnel, and financial resource allocations.
Collaboratively support facilities planning and execution.
Analyze and resolve issues that have the potential to jeopardize school operations.
Proactively identify changes in scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate, and amend scope of work responsibilities, proposals, contracts, and budgets.
Ensure events are equipped with necessary contingency and emergency supplies.
Engage in communication and change management in relation to event management.
Other duties may be assigned.