Events and Promotions Coordinator

Loyola Marymount University•Westchester, FL

3d•Onsite

About The Position

Reporting to the Associate Director, Strategic Partnerships and in constant partnership with the staff of CPD, this position serves as the key contact for the oversight of CPD’s events and programs, providing advance coordination of production standards, promotional elements, and organizational logistics. This position will execute high-quality events within CPD while maintaining brand awareness on behalf of the office. The coordinator also manages and oversees all aspects of the Mane Apparel career closet. This position will also supervise student workers.

Requirements

Typically a bachelor’s degree or equivalent experience.
Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Minimum 4 years administrative support experience.
Two-year experience working in event/program management, promotions, public relations, social media management, publicity, brand strategy student services, brand strategy, or equivalent.
Demonstrated working knowledge of a broad range of event planning, quality assurance, production, and event/program management best practices (e.g., menu planning and food selection, theme decorations, ambiance, etc.).
Demonstrated working knowledge effective promotional strategies with exceptional writing, editing, and content creation skills.
Established computer competency and knowledge of Microsoft Office Suite, Hootsuite, Wufoo and social media platforms, and the ability to learn new software systems.
Solid organizational, interpersonal, communication, and time management skills with the ability to handle multiple projects independently and variety of tasks/details simultaneously.
Ability to collaborate with internal and external stakeholders; be tactful under pressure; use good judgment; troubleshoot proactively; and work well in teams.
Familiarity with academic environments and experiential learning best practices.

Responsibilities

Organize high quality, well-planned creative events and programs including CPD signature events, career expos, workshops, and other special events as assigned.
Develop and maintain an organized events/programs calendar and coordinate meetings to keep event timelines and execution on track for Career and Professional Development with CPD staff, the campus community, vendors, and external stakeholders.
Manage and fulfill all aspects of the event planning process, through collaborative efforts including but not limited to the coordination of on-site event logistics (e.g. arranging catering, signage, displays, special needs requirements, staging, setup, event security, etc.) and services for events (such as parking, lodging, and/or transportation to and from event for speakers and VIP participants).
Track and order event inventory, draft event layouts in consultation with CPD event leads, and oversee event registration (including creating online registration forms, event tips pages, nametags, etc.).
Coordinate all student engagement messaging to maintain and enhance the brand image and presence of CPD and prepare event timelines in order to manage print and delivery deadlines between CPD, Enrollment Management and LMU Marketing and Communications.
Distribute targeted information, based on academic and professional interests, about events and career opportunities to students through Handshake (CPD’s career management platform), print collateral, and social media.
Collaborate with the Enrollment Management’s Communications and Marketing team to coordinate the design, print, and distribution of CPD event flyers, event program handouts, social media tiles, print and digital signage, branded digital promotions, and related promotional materials in line with LMU guidelines and policies.
Represent CPD at monthly LMU-wide Marketing and Communications Managers meeting and serve as the CPD liaison to LMU Student Media.
Supervise student workers dedicated to events and promotions, providing mentorship, support, and guidance where appropriate.
Participate as a member of the CPD staff in setting department goals, planning programs and events, while assisting with overall operations.
Serve as an active contributor to the Division of Enrollment Management and Career and Professional Development, participating in campus-wide events and committees as requested.
Contribute fully to the career services profession, representing the university through involvement in national and regional professional associations, and in strategic partnerships with LMU employers, alumni, parents, and other external stakeholders.
Exhibit behavior that supports the mission, vision, and values of the university.
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.