AWI Operations and Engagement Coordinator

Paul Smith's College•Paul Smiths, NY

2d•Onsite

About The Position

The Operations and Engagement Coordinator provides administrative, operational, and communications support to the Adirondack Watershed Institute (AWI). The role helps ensure efficient day-to-day operations and supports organizational communications, outreach, and engagement. Responsibilities include maintaining organizational systems and records; coordinating communications and development efforts; organizing internal and external events; and assisting with publications, reports, digital content, and marketing materials that advance AWI’s mission. The position is regular, full-time, and exempt, and reports to the Executive Director.

Requirements

Associate’s degree or equivalent coursework in communications, marketing, public relations, business administration, environmental studies, or a related field; or an equivalent combination of education and experience.
One to three years of experience in administrative support, communications, marketing, office management, grant writing, fundraising, and/or related work.
Strong computer proficiency, including Microsoft Office Suite, Google Workspace, and Dropbox.
Experience managing social media platforms and creating digital communications content.
Strong written, verbal, organizational, and interpersonal communication skills.
Excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
Ability to work independently and collaboratively in a team environment.
Ability to maintain confidentiality and exercise sound judgment.
Ability to work with diverse individuals and groups to form a safe, welcoming, and inclusive team and community.

Nice To Haves

Bachelor’s degree in communications, marketing, public relations, business administration, environmental science, or a related field.
Experience with graphic design platforms.
Experience with website content management systems.
Experience with email marketing software.
Familiarity with nonprofit and environmental organizations.
Experience with database management.
Experience with fundraising activities, including grant writing and reporting.

Responsibilities

Track and maintain organization-wide performance metrics, data, reporting systems, and administrative records.
Manage organizational contact databases, mailing lists, donor records, and general correspondence.
Establish and maintain grant-writing, fundraising, and reporting calendars; assist with grant proposals and liaise with the college’s grant office.
Coordinate office operations, including purchasing, inventory management, vendor and facility relationships, filing systems, and administrative procedures.
Coordinate scheduling and logistics for internal and external meetings, events, workshops, and organizational activities, including calendars, materials, registrations, and follow-up communications.
Assist with development and implementation of AWI communications plans, calendars, and outreach strategies.
Create, schedule, and manage content across social media, email marketing, newsletters, websites, blogs, and other communications platforms.
Draft, edit, format, and design reports, publications, presentations, newsletters, promotional materials, and other organizational communications.
Maintain and update website content, digital resources, and communications materials for accuracy and consistency.
Represent AWI as needed at campus, community, and other public-facing events, including staffing information tables.
Coordinate and organize program updates, stories, photos, and impact metrics to support communications, fundraising, grant reporting, annual reporting, and other organizational reporting needs.
Provide administrative and operational support to AWI leadership and staff, including project coordination and special initiatives.
Perform other duties as assigned by the Executive Director.