Operations and Development Coordinator

Africatown Community Land Trust•Seattle, WA

4d•Onsite

About The Position

Africatown Community Land Trust (ACLT) seeks an experienced Operations and Development Coordinator to provide administrative support for the operations, development and fundraising teams. This position currently will report to the CEO and will be responsible for gift processing, grant tracking, events and volunteer coordination, and special projects. Africatown Community Land Trust is working for community ownership of land in the Central District. This supports the cultural and economic thriving of people who are part of the African diaspora in the Greater Seattle area. The ACLT Board is comprised of real estate professionals, business executives, entrepreneurs, and long-time community members from the Central District. MISSION To acquire, develop, and steward land in Greater Seattle to empower & preserve the Black Community. VISION Vibrant and thriving Black communities through land ownership. The Development Coordinator supports the day-to-day operations of the organization's fundraising and stewardship activities. Responsibilities include managing the donor database, coordinating fundraising events, developing and distributing donor communications, nurturing donor relationships, and assisting with grant writing and reporting to secure financial support from individuals, foundations, and corporations. The Development Coordinator also integrates donor communications, campaign execution, and high-touch engagement into a cohesive strategy that deepens relationships, enhances the donor experience, and drives revenue growth. This role is essential to executing fundraising strategies and ensuring that no opportunity for connection, cultivation, or storytelling is missed. The ideal candidate is an action-oriented, organized, and relational go-getter who excels at both follow-through and relationship management.

Requirements

Minimum of 2 years prior experience coordinating and/or managing annual giving initiatives such as database management, donor communication efforts, fundraising events, and annual giving programs.
Bachelor's degree in a relevant field, such as non-profit management, marketing or 2+ years of experience in development or fundraising, preferably in a non-profit setting
Proficiency in donor database management (e.g., Bloomerang, Salesforce, Raiser's Edge, or similar CRM tools).
Familiarity with digital marketing tools and platforms, such as Mailchimp, Canva, or social media scheduling tools.
Passion for the Central Area community and commitment to ACLT's mission, values, and approach to service.
Strong writing, verbal, and interpersonal communication skills, including the ability to craft compelling donor communications and build positive relationships with donors, staff, volunteers, and community partners.
Experience with event planning and coordination, including virtual and in-person events.
Experience in project coordination or management, with strong organizational, multitasking, and time-management skills.
Proficiency with project management software, Microsoft Office, and fundraising databases.
Ability to manage multiple projects and priorities while working independently and collaboratively across diverse teams and organizational levels.
Strong attention to detail, problem-solving, and follow-through.
Demonstrated ability to handle donor and personal information with tact, discretion, and confidentiality.
Understanding of fundraising techniques, donor relationship management, and the nonprofit sector.
Applicants must be authorized to work in the U.S. and not require visa sponsorship

Nice To Haves

Bachelor's degree in nonprofit management, communications, marketing, business administration, or a related field.
3+ years of experience in development, fundraising, donor relations, or nonprofit operations.
Experience working with community-based, culturally responsive, or mission-driven organizations.
Experience with grant writing, corporate sponsorships, or foundation relations.
Experience with donor prospect research, cultivation, and stewardship.
Experience supporting community engagement, volunteer coordination, or fundraising campaigns.
Working knowledge of Squarespace, Wix, Wordpress

Responsibilities

Assist with meeting planning and make event arrangements, including facilities locations, food/refreshments, audio visual equipment set up and materials for distribution, with high attention to detail
Provide administrative assistance with contracting processes
Share in knowledge dissemination, reporting, and communications
Represent the organization externally, as necessary
Developing administrative process workflow for file management and network works
Complete special projects focused on organizational development of ACLT
Assisting with new hire set up coordination and volunteer coordination as needed
Organize and maintain accurate records, files and documents
Assist with timely annual report and business license filings with the Secretary of State
Assist in keeping records of bills, permits, licensing etc.
Assist in project management as needed
Support members of the Leadership team on projects as needed
Attend and support ACLT community events
Take meeting minutes
Greet office visitors and serve as the primary office front desk receptionist and primary point of contact on the phone and in-person as necessary
Assist with tracking performance management process that measures and evaluates staff progress against goals for the organizations
Support the accounting team which provides the organization with access to financial information and enables strategic budgeting, as it relates to Admin & Ops
Work with IT team to ensure the technology infrastructure supports the growth of programs and organization overall
Other administrative duties and projects as assigned
Provide administrative support with grant writing and corporate sponsorship as needed.
Provide administrative and organizational support to Chief Development Officer and other team leaders within the Development Department.
Schedule and/or coordinate site tours, special events, and dinners for Board members and top supporters.
Coordinate various department and committee meetings; prepare required materials, take minutes, and provide requested follow-up as appropriate.
Maintain development events calendar, internal department site updates, and order department supplies.
Check and sort department mail; monitor and distribute incoming gifts/memberships for batching and deposit.
Maintaining accurate donor information in the CRM database
Tracking donors giving history and identifying potential cultivation opportunities
Sending personalized thank you letters and donor updates
Managing donor stewardship activities
Serve as the connective tissue between events, narrative, and fundraising goals
Planning and coordinating fundraising events (galas, auctions, walks/runs)
Managing event logistics, including venue selection, catering, and volunteer recruitment
Creating marketing materials and promoting events
Supporting organizational revenue strategy and planning
Research and track potential grant opportunities aligned with organizational priorities
Support the preparation of grant applications
Assist with preparing grant reports and documentation for funders under supervision
Track grant deadlines, compliance requirements, and reporting schedules to support timely submissions
Maintain organized grant files, records, and tracking tools
Identifying potential new donors and building relationships with them
Conducting donor research to understand their giving interests
Creating targeted outreach campaigns in collaboration with communications team
Support the launch and stewardship of the donor cohort
Collaborate with the communications team to align messaging
Draft and coordinate donor communications and campaign assets across digital and in-person channels
Preparing regular development reports for leadership
Communicating fundraising progress to staff and stakeholders
Manage donor report due dates, ensuring that parties responsible for providing details complete and submit to Development, Write and submit reports in donor portals, Record all grants in Bloomerang and save contracts, agreements and all other documentation for Teams.
Support the revenue and receivables in the Annual Audit process.
Managing volunteer recruitment and engagement for events
Creating marketing materials to promote fundraising initiatives alongside organizational creative/marketing team
Assisting with website updates related to development information requiring working knowledge of Squarespace, Wix, Wordpress
Participating in community outreach activities to raise awareness about the organization's mission

Benefits

100% Employer medical, dental, and vision paid coverage
Generous Vacation (PTO) and Sick Leave
11 Paid Holidays and 2 Personal Holidays
Matching 401(K) Plan up to 4%
Annual Health Reimbursement Account (HRA) of $1,000
Flex Spending Account (FSA)
Employer paid Life and AD&D insurance
Employer paid Long-term and Short-term Disability insurance
Professional Development Stipends
Employee Assistance Program (EAP)
Opportunity to support a great life purpose and make a positive impact in the Seattle community