Operations Analyst

Georgetown University•Vinalhaven, ME

8d•$54,616 - $100,493•Hybrid

About The Position

The Office of Human Subject Protections (OHSP) is responsible for the review of all research activities that involve human subjects in accordance with federal regulations. The OHSP operations analyst will work under the direction of the Senior Director of the OHSP to manage the administrative functions necessary for the successful operations of the office. These functions include being the first point of contact for the OHSP offices, Email management, operational meeting agendas and minutes, administrative management of IRB membership, IRB account creation and trouble-shooting, paper and electronic file management, website development and management, carrying out financial functions (IRB charge back and tracking, expense approvals, supply ordering), coordination of the compilation of OHSP metrics for required reporting, general correspondence, create and publish public communication, and assist in managing office HR actions. Additionally assist in account management of HURON, CITI and others as needed. The Office of Human Subject Protections serves as the official oversight office for human subject research activities at Georgetown University. The Office of Human Subject Protections reports to the Medical Center Vice President (VP) for Research and the Vice Provost of Research for the Main Campus. The OHSP program coordinator reports directly to the Senior Director of the OHSP. They will serve to assist both the Office of Research Quality Assurance and the Institutional Review Board that fall under the OHSP. The position will interact with the research community as the first point of contact for the office and will assist in creating and publishing any public facing materials and communication. As such, this position requires someone with collaborative and concise verbal and written communication skills. The program coordinator will engage directly with the staff in OHSP on a daily basis to triage incoming communication. The individual in the position will be a critical member of the OHSP to ensure efficient operations.

Requirements

Bachelor's degree
2-3 years of experience in operational management skills
Experience demonstrating highly effective communications skills
Ability to work on multiple projects
Computer proficiency including MS Word, Excel, internet browsers, and email
Basic financial management skills
Experience using video meeting and scheduling platforms

Nice To Haves

Masters in health care management, business or certificate in project management
Previous experience in administrative position
Website management experience
Familiarity with IRB/research software platforms

Responsibilities

Manage the administrative functions necessary for the successful operations of the office.
Serve as the first point of contact for the OHSP offices.
Manage email correspondence.
Prepare operational meeting agendas and minutes.
Provide administrative management of IRB membership.
Handle IRB account creation and troubleshooting.
Manage paper and electronic files.
Develop and manage the office website.
Perform financial functions including IRB charge back and tracking, expense approvals, and supply ordering.
Coordinate the compilation of OHSP metrics for required reporting.
Handle general correspondence.
Create and publish public communication.
Assist in managing office HR actions.
Assist in account management of HURON, CITI and other relevant software platforms.