OPERATIONS ANALYST I - 60005733

State of Florida • CHATTAHOOCHEE, FL

2d • Onsite

About The Position

This is a highly responsible and professional position serving as the Operations Analyst I within the Purchasing Department. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.
Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.”
FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

Requirements

• Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to conduct fact finding research.
• Ability to utilize problem solving techniques.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis practices.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• A bachelor's degree from a college or university and one year of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work.
• A master's degree from a college or university can substitute for the required experience.
• Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.
• Candidate Profile (application) must be completed in its entirety.
• Include the supervisor names and phone numbers for all periods of employment.
• Account for and explain gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of responding to qualifying questions and entering work history.
• Only US citizens and lawfully authorized alien workers will be hired.
• All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
• Any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).

Nice To Haves

• Collaborative team player who works seamlessly across all sections within the program office.
• Use of independent judgment.
• Proactive approach to responsibilities.
• Exceptional attention to detail.
• Driven, organized, and thrive in a fast-paced environment.

Responsibilities

• The applicant selected to fill this position shall be required to submit to a pre-employment medical examination.
• This position requires lifting, pulling, and squatting.
• Duties of this position require the incumbent to be knowledgeable of and utilize the principles of Total Quality Management.
• This is a highly advanced and responsible technical work in the procurement of a wide variety of specialized and/or unusual commodities and services which include the preparation of bid specifications, invitations to bid and analysis of bid responses to recommend award.
• The position must be qualified to purchase all types of commodities including a wide range of specialty and unusual commodities and be able to issue the purchase orders.
• The incumbent must have thorough knowledge of procurement and be familiar with Federal, State and Regional laws, rules, regulations, policies and procedures governing procurement operations and My Florida Market Place.
• Demonstrate, model and reinforce DCF and FSH guiding principles of leadership, integrity, orientation to action, community partnerships, transparency, and accountability, and fundamental values of fairness, cooperation, respect, commitment, honesty and excellence while interacting with residents, employees, and supervisors, while completing work assignments, and when representing FSH.
• Complete required education according to Florida State Hospital Operating Procedure 225-1. Completion is defined as attending (and passing the course evaluation). Apply knowledge and skills learned from required education. Application is determined by the supervisor through the use of observation, documentation review, audits, checklists, protocols and other supervisory and training tools.
• Screens a large volume of Requisitions and determines the proper procurement methods in accordance with the provisions of Chapter 287 of the Florida Statutes, 60A-1 F.A.C. and FSH operating procedures.
• Uses Commodity/Service Contracts, solicits competitive written price quotations including quotations from vendors via telephone or return mail for a wide variety of specialty and unusual commodities.
• Determines most responsive bidder and recommends award.
• Prepares and processes purchase orders.
• Utilizes a State of Florida VISA P-Card to purchase goods and services needed.
• Complies with State and Departmental guidelines regarding use of the State Purchasing Card while adhering to purchasing rules and regulations promulgated by State Statutes, State Administrative Code and Comptroller directives.
• Responsible for mid-level approval of purchasing card transactions.
• Complies with State and Departmental guidelines regarding procedures for approving State Purchasing Card transactions in FLAIR.
• Ensures that transactions are verified as authorized charges, accounting codes are updated, vendor identification numbers are correct & transaction descriptions are added.
• Coordinates assignments with office staff.
• Disseminates policies and procedures to employees and provides interpretation of polices and procedures, rules and regulations, revised statutes and internal guidelines.
• Resolves operational and administrative problems.
• Screens specifications, bids/contracts and reports for accuracy and conformance with agency and state policies and regulations.
• Arbitrates claims and resolves complaints generated during the performance of contracts or purchase orders.
• Corresponds with vendors to resolve problems relating to price, invoices, delivery, quality, etc.
• Meets with vendors representatives regularly to review new products and/or services being offered.
• Assists Administrative and Department Heads in determining procurement methods, sources and specifications for commodities, equipment and services.
• Communicates with facility staff regarding needs for specific materials, supplies and equipment and required delivery schedules.
• Locates and arranges for the purchase of goods and services necessary for efficient operation of facility.
• Prepares specifications for and assists in the issuance of Invitations to Bid for a variety of specialized commodities.
• Conducts formal bidding procedures including legal advertisements.
• Analyzes bid responses to determine most responsive bidder and recommends award.
• Prepares correspondence in accordance with the provisions of Chapter 287, Part I, Florida Statutes and Chapter 60-A-1, F.A.C. formulating single source requests, contract exceptions and emergency request purchases on an as needed basis.
• Attend meetings and workshops as necessary.
• Perform other related duties as required.
• Acts as Purchasing Director in his/her absence.

Benefits

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level