Operations Administrator

Atlas Healthcare Partners•Phoenix, AZ

26d•Hybrid

About The Position

Atlas Healthcare Partners is seeking an Operations Administrator to provide high-level administrative, coordination, and project support to senior and executive operations leadership in a fast-paced healthcare environment. This role is crucial for managing complex administrative priorities, coordinating activities, maintaining confidential records, and producing high-quality materials to support decision-making. The Operations Administrator will exercise independent judgment and discretion, facilitate clear communication, and ensure operational continuity, contributing to the organization's overall efficiency and execution.

Requirements

Associate’s degree or equivalent experience required.
At least four years of administrative support experience, including direct senior or C-level executive support.
Excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments.
Ability to organize, prioritize and multi-task workload in a fast-paced environment and maintain a professional manner.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Nice To Haves

Additional education is preferred.
2-3 years of experience in healthcare.
Experience supporting cross-functional operations teams.

Responsibilities

Provide comprehensive administrative support to senior and executive operations leaders, including complex calendar management, scheduling, documentation, and internal communications.
Coordinate and manage executive-level meetings, including preparation of agendas, materials, logistics, and follow-up actions for department or company meetings and forums.
Transcribe, prepare, and maintain accurate meeting agendas and minutes, utilizing technology tools as appropriate to summarize overall meeting, identify action items and owners, and track completion of follow-up tasks.
Handle sensitive, confidential, and time critical information with discretion and sound judgement.
Maintain, organize, and manage operational records, reports, contracts, and correspondence in accordance with organizational, regulatory, and accreditation standards, as applicable.
Assist with development, maintenance, and continuous improvement of standard operating procedures (SOPs), process documentation, and compliance tracking.
Service as a liaison between operations leadership and internal departments, including Finance, Human Resources, IT, and Development.
Assist with onboarding coordination, equipment and workspace readiness for existing and new leaders joining the organization.
Prepare operational reports, dashboards, analysis, and executive summaries to support leadership decision-making.
Support financial, operational, and strategic initiatives related to existing and new health system joint ventures.
Identify operational inefficiencies and recommend process improvements to enhance effectiveness, accuracy, and workflow.
Coordinate executive travel arrangements, including but not limited to lodging and transportation.
Support special projects, cross-functional initiatives, and organizational priorities, as assigned.
Perform other duties as assigned.
Perform all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards.
Provide all customers with an excellent service experience by consistently demonstrating core and leader behaviors each and every day.