Operations Administrative Assistant

Comfort Systems • Louisville, CO

18h • Onsite

About The Position

We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support our operations team. This role is essential in ensuring the smooth and efficient functioning of daily business activities. The ideal candidate will be proactive, resourceful, and capable of handling multiple priorities in a fast-paced environment.

Requirements

• Proven experience in an administrative or operations support role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Familiarity with inventory or project management systems is a plus.

Responsibilities

• Enter and maintain accurate customer information in the system.
• Coordinate with sales and operations teams to ensure timely and correct setup of new customer profiles.
• Update customer records as needed to reflect changes, ensuring data integrity and accessibility across departments.
• Manage revisions to documents and operational workflows, including tracking changes and maintaining version control.
• Ensure all updates are clearly communicated to relevant teams.
• Maintain documentation accuracy and compliance with internal standards through meticulous attention to detail.
• Oversee the tracking and organization of part storage locations.
• Collaborate with inventory and warehouse teams to ensure parts are properly labeled, stored, and easily accessible.
• Support field operations by ensuring timely access to necessary parts and materials.
• Manage filter orders for various projects, including tracking, documentation, and vendor coordination.
• Maintain up-to-date records of filter storage locations.
• Communicate proactively with internal teams and vendors to ensure timely delivery and prevent project delays.
• Provide direct administrative and logistical support to service coordinators.
• Assist with scheduling, service documentation, and tracking service requests.
• Facilitate communication between teams and ensure timely follow-ups to enhance service delivery.

Benefits

• Comprehensive Medical, Dental, Vision, FSA/HSA, Matching 401K, Long Term Disability, Short Term Disability, Company Paid Life & Voluntary Spouse & Child Insurance, AD&D, Employee Assistance Program, PTO, Paid Holidays, voluntary additional insurances/benefits, and other great perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed