Operations Administrative Assistant
About The Position
Since 1985, Albuquerque Health Care for the Homeless has dedicated its mission exclusively to providing services to people experiencing homelessness. AHCH provides a distinctive continuum of integrated care through outreach and site-based services to address the health-related causes and consequences of homelessness. Our vision is to live in a world that is just and without homelessness. We believe that homelessness is an issue that can be solved through access to quality health care, adequate and affordable housing, and a living wage. Looking for a position where no two days are ever the same? As our Operations Administrative Assistant at Albuquerque Health Care for the Homeless (AHCH), you will dive into a truly dynamic, fast-paced environment. This isn't your average desk job—you will gain an incredible, multi-departmental view of our organization by directly supporting three of our key leaders: the Chief Operations Officer (COO), the Human Resources Manager, and the Chief Finance Administration Officer (CFAO). If you are a proactive problem-solver who thrives on variety and wants to experience how non-profit operations, HR, and finance seamlessly connect, this high-impact role is built for you!
Requirements
- Keen attention to detail, with an ability to spot errors and inconsistencies.
- Strong analytical and time management skills.
- Exceptional organizational skills.
- Excellent communication skills both written and verbal.
- Ability to maintain confidentiality.
- Self-starter with skill to navigate the varied responsibilities of a busy office.
- Robust knowledge of Office Suite.
- High school diploma or equivalent.
- 2 years of experience in administrative support.
Nice To Haves
- Previous experience working in nonprofit or healthcare setting.
- Previous work or familiarity of working within a project management model.
- Previous experience working in a complex, multi-department organization.
Responsibilities
- Data entry and data clean-up projects.
- Calendar management for multiple Senior Managers.
- Supply ordering, pick-up, and delivery.
- Inventory management and credit card receipt tracking.
- General office duties such as making photocopies, printing signage, gathering signatures, scanning documents, uploading documents, and sending faxes.
- Detailed work including creating flyers, updating signage, updating client facing information (Power Point slideshows).
- Answer multiline phone and respond or direct callers to appropriate extensions efficiently.
- Reply to all emails in a timely and professional manner.
- Must comply with all AHCH policies and procedures.
Benefits
- Low cost medical, vision, and dental insurance with health club membership
- Life insurance and Accidental Death and Dismemberment fully paid for by organization
- Long Term Disability fully paid for by organization
- Paid Time Off - 24 days in first year of employment
- Catastrophic Sick Time accrual
- 7 Paid holidays
- Health Care and Dependent Care Flexible Spending Accounts
- 401k with employer match
- Student loan forgiveness eligible
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
