Operations Administrative Assistant (Non-Profit) - Manhattan

AHRC NYC•Manhattan, NY

6d•Onsite

About The Position

AHRC New York City is hiring an Operations Administrative Assistant for its Manhattan Adult Day Program. Under direct supervision, the role provides entry-level administrative support for the day-to-day operations of a work unit. Duties include data entry, processing forms and requisitions, maintaining records, organizing and filing information, preparing routine reports and correspondence, responding to information requests, providing general office assistance, and performing receptionist duties. The position is in-office in Manhattan, New York, and is scheduled Monday through Friday from 8:30 a.m. to 4:30 p.m., for 35 hours per week. Compensation is $39,000 per year.

Requirements

High school diploma or GED plus 1–3 years of related work experience; or an associate's or bachelor's degree plus 6 months–1 year of related work experience; or an equivalent combination of education and experience.
Basic computer skills, including experience with and knowledge of Microsoft Word, Excel, and Outlook.
Good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and email etiquette.
Ability to follow directions and perform recordkeeping and administrative activities with speed and accuracy.
Good interpersonal and communication skills.

Nice To Haves

Experience working with individuals with developmental disabilities.

Responsibilities

Open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
Prepare and maintain records, logs, and filing systems related to areas of responsibility; check, verify, and file materials in appropriate systems.
Record and verify information related to departments, programs, attendance, personnel, and/or payroll records, as needed.
Receive, review, and verify documents, records, and forms for accuracy, completeness, and compliance with applicable rules, regulations, policies, and procedures.
Prepare and update routine reports and spreadsheets.
Prepare and process invoices in Workplace and reconcile petty cash, as needed.
Receive and process confidential information and maintain it in strict confidence.
Assist other support staff with assigned functions and perform related duties as required.