Operations Administrative Assistant, Columbia Icefield

Pursuit Collection•Jasper, AB

6d•Onsite

About The Position

This on-site living role is based at the remote Columbia Icefield in Jasper National Park, located 100 km from Jasper and surrounded by stunning glacier views and endless mountain adventure. The position is part of a destination that includes the Glacier View Lodge, dining outlets, retail, and the world-famous Glacier Adventure and Skywalk. Staff live on-site with accommodations and three hot meals per day. The role's daily pursuit is to provide effective schedule management, system administration, and overall assistance in support of the Director of Operations and General Manager. This position will report directly to the Director of Operations.

Requirements

Energetic, dependable, and self-motivated.
Ability to complete assignments with minimal supervision.
Confidence in administrative duties, including competent computer skills and use of varying software and spreadsheets.
Proficiency in Microsoft Office applications.
Class 5 driver’s license (or Canadian equivalent) required.
Must be able to lift 50 lbs.
Capable of manual duties which may include working at heights, use of manual and power tools.
Organizational and time management skills.
High attention to detail.
Enjoy working with a team in a busy, fast-paced & more remote environment.
Employees must consent to a criminal record check.
Must be eligible to work in the country where the role is located.

Nice To Haves

Sound understanding and user abilities of invoicing system and people management system.

Responsibilities

Provide general administrative support for the General Manager and the Director of Operations in support of the maintenance department.
Oversee all administrative aspects of the maintenance department, including scheduling, payroll management, inventory management, ordering, and communication management.
Maintain required par levels within the maintenance department.
Structure work order flow for the maintenance team.
Update and maintain purchase orders.
Obtain purchase quotes as directed.
Follow up with vendors as required.
Support the GM, Director of Operations, and the maintenance team administratively in order tracking, deployment, and completion.
Oversee purchase order management, ensuring tracking is updated and maintained timely for ongoing expense management assessment and clarity.
Communicate with the Operations team on the Preventive Maintenance schedule.
Pick up supplies as required.
Manage schedules as required.
Perform other duties as assigned.