Operations Admin & Purchasing Agent
About The Position
We provide full-service contract manufacturing, bottling, and packaging solutions for white-label gummy natural health products, supporting clients from concept through launch. Operating within a regulated manufacturing environment, we are committed to quality, compliance, and continuous improvement. We are seeking a detail-oriented and proactive Operations Admin & Purchasing Assistant to join our manufacturing team. This role is essential in supporting daily production operations, maintaining accurate documentation, and coordinating purchasing activities to ensure the timely availability of materials and supplies.
Requirements
- High school diploma or equivalent required
- Experience with an MRP/ERP system or willingness to learn (training provided).
- Strong attention to detail and accuracy in data entry.
- Proficient in Microsoft Excel, Word, and Outlook.
- Highly organized with the ability to prioritize and manage multiple tasks.
- Good communication skills and a collaborative, team-oriented attitude.
- Comfortable working in a fast-paced, production-driven environment.
- Eagerness to learn new systems and processes.
Nice To Haves
- post-secondary education in Business Administration or Office Administration is an asset but not required.
- Familiarity with basic purchasing or inventory processes is an asset.
Responsibilities
- Create and process purchase requisitions for both inventory and non-inventory items (raw and packaging materials, consumables, etc).
- Using approved purchase requisitions, create and issue purchase orders in the ERP system.
- Liaise with vendors to confirm pricing and delivery timelines on purchase orders. Notify planning of any supply issues.
- Assist Finance with reconciling any PO discrepancies.
- Generate and issue batch tickets and production paperwork for daily manufacturing runs in alignment with the Production Schedule.
- Coordinate with Production to ensure completed batch tickets are closed and reconciled promptly.
- Cataloguing supplier information.
- Support internal audits and ensure compliance with GMP, HACCP, and other regulatory standards.
- Support continuous improvement initiatives by identifying inefficiencies and proposing solutions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
