PURCHASING AGENT

Extech Building Materials•East Rutherford, NJ

5d•$55,000 - $60,000•Onsite

About The Position

The Purchasing Agent is responsible for creating and managing purchase orders for stock and non-stock materials, verifying purchase order confirmations, pricing, quantities, unit of measure, and lead times. This role involves sourcing products, obtaining pricing and availability from vendors, developing and maintaining strong supplier relationships, and monitoring vendor performance. The Purchasing Agent will also coordinate product returns, credits, and claims, obtain proof of delivery, and track incoming purchase orders and delivery schedules. Maintaining accurate purchase order status and delivery dates within Prophet 21 (P21) is crucial. This position requires clear communication of shipment delays, shortages, and supply chain issues to Sales and Operations teams, and prompt responses to purchasing-related inquiries. Collaboration with internal departments is essential to meet customer expectations. Additionally, the role involves assisting in maintaining proper inventory levels, researching and processing special-order and non-stock items, reviewing aging purchase orders, and working with Accounting to resolve invoicing discrepancies. General administrative duties and support for special projects are also part of the responsibilities.

Requirements

Strong organizational, time management, and follow-up skills.
Excellent verbal and written communication skills.
High attention to detail and accuracy.
Intermediate Microsoft Excel skills.
Basic math skills, including unit of measure conversions.
Ability to prioritize multiple tasks in a fast-paced environment.
Ability to travel between all NJ & NY locations when necessary.

Nice To Haves

Knowledge of building materials, construction products, or distribution.
Experience in purchasing, procurement, inventory management, or supply chain operations.
Experience using an ERP system.
Experience with Epicor Prophet 21.

Responsibilities

Create and manage purchase orders for stock and non-stock materials.
Verify purchase order confirmations, pricing, quantities, unit of measure, and lead times.
Source products and obtain pricing and availability from vendors.
Develop and maintain strong supplier relationships.
Monitor vendor performance and follow up on outstanding purchase orders.
Coordinate product returns, credits, and claims for damaged, missing, or incorrect materials.
Obtain proof of delivery and supporting documentation for direct shipments.
Track and monitor incoming purchase orders and delivery schedules.
Maintain accurate purchase order status and delivery dates within Prophet 21 (P21).
Communicate shipment delays, shortages, and supply chain issues to Sales and Operations teams.
Respond promptly to purchasing-related emails and inquiries.
Work closely with internal departments to ensure customer expectations are met.
Assist in maintaining proper inventory levels to support customer demand.
Research and process special-order and non-stock items.
Review aging purchase orders and determine closure or corrective action.
Work with Accounting to resolve invoicing discrepancies and vendor billing issues.
Perform general administrative duties and support special projects as needed.