OPERATIONS ADMIN I
About The Position
Provide administrative coordination and accurate records support for reinforcing-steel installation operations. The role supports field timekeeping, project schedules, purchasing requisitions, project reporting, safety records, and new-hire paperwork, working closely with field management, project managers, Human Resources, and other support departments. This position is primarily office-based and involves prolonged sitting and computer use, frequent keyboarding and document review, and regular communication with field staff and managers. It requires sustained attention to detailed data, organization of competing deadlines, numerical verification, and timely escalation of issues. On-site attendance and occasional evening, weekend, and on-call responsiveness are required as business needs dictate. Occasional business-related travel is less than 25%. The position is nonexempt; all hours worked, including compensable on-call time, must be recorded and will be compensated in accordance with applicable wage and hour laws.
Requirements
- High school diploma/GED or an equivalent combination of education and relevant administrative experience.
- At least two years of experience using Microsoft Office applications, including Excel and Word.
- Ability to read, write, and speak English and Spanish.
- Ability to maintain accurate records, meet recurring deadlines, and communicate with field and office personnel.
- Ability to reconcile incomplete or conflicting records and handle employee, payroll, and other confidential information discreetly.
- Ability to prioritize time-sensitive requests, follow approval limits, escalate exceptions, and learn company systems.
- Reliable transportation to meet attendance and occasional business travel requirements.
- Maintain an active cell phone for business communications.
- Availability for occasional evenings, weekends, and on-call assignments as operational needs require.
Nice To Haves
- Some college coursework.
- Two or more years of experience in construction, manufacturing, or field-support operations, particularly scheduling or planning.
- Experience with ERP, HRIS, timekeeping, or purchasing systems.
Responsibilities
- Review field timecards and daily or weekly documentation; identify missing or inconsistent information and coordinate corrections before payroll deadlines.
- Record, maintain, and distribute installation project schedules using information supplied by field management.
- Prepare and submit purchasing requisitions for tools, equipment, and project materials in accordance with approval procedures.
- Maintain organized, accurate, and appropriately secured electronic and physical project and personnel-related records.
- Coordinate recordkeeping with safety personnel and office management.
- Maintain project lists, trackers, and operational data; prepare and distribute recurring and ad hoc management reports.
- Serve as an administrative liaison among field personnel, operations management, and Human Resources.
- Support new-hire application and onboarding document processing within assigned authorization; route employment decisions and compliance matters to HR.
- Assist other departments with related administrative tasks and recommend practical improvements to workflows and recordkeeping.
- Perform other related duties consistent with the position.
Benefits
- Cell phone allowance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
