Operations Admin ASST - Aggie Hospitality
About The Position
This position is responsible for clerical functions and administrative support of food service programs. The role involves answering telephones, maintaining confidential personnel files, assisting management with employment and labor relations documents, and supporting staffing needs. The administrator will also be responsible for record-keeping related to student lunches, processing cash sales and meal counts, reconciling bank deposits and vendor statements, and processing vendor invoices. Additionally, the role includes preparing monthly state claim forms, assisting with financial reports, attending required meetings, and maintaining a clean and safe work environment.
Requirements
- Proficiency in computer use for data entry and invoice processing.
- Ability to maintain accurate and up-to-date records.
- Strong communication and interpersonal skills to work effectively with various stakeholders.
- Ability to handle confidential information.
- Attention to detail for checking pricing and calculations.
- Ability to perform job safely and maintain a clean work environment.
Nice To Haves
- Experience with food service programs.
- Familiarity with free and reduced-price lunch programs.
- Experience with bank deposit reconciliation and vendor statement reconciliation.
Responsibilities
- Answer telephones and direct inquiries in a professional and client centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
- Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
- Enter weekly cash sales and meal counts using computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim form for reimbursement.
- Assist in preparation of end of month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain clean and safe work environment; ability to perform job safely.
- Performs other duties as assigned.
Benefits
- Instapay (early access to your wages)
- High interest savings through the EVEN app
- Associate Shopping Program
- Health and Wellness Program
- Discount Marketplace
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
