OPC Program Administrator

Oregon Health & Science University•Portland, OR

2d•Remote

About The Position

This full-time position provides administrative support for the statewide perinatal substance use disorder (SUD) program within the Oregon Perinatal Collaborative (OPC). This includes coordination of all logistics of a range of outreach, coordination, quality improvement, and advocacy activities to improve care and outcomes for pregnant and postpartum people with substance use disorders in Oregon. This position will also support design and monitoring of evaluation metrics for the program and will provide recommendations for optimizing the program as needed. This is a limited duration position funded by the SUD Rural Health Transformation Program (RHTP) Catalyst grant. This position will serve as a primary point of coordination contact for hospitals, clinics, and treatment programs related to perinatal SUD RHTP Catalyst grant related activities and will also support quality improvement coaching in coordination with the OPC perinatal SUD clinical lead. This position will coordinate between the OPC perinatal SUD program and OPC's other programs and projects. Strong interpersonal skills are necessary for success in this role. This position will also support budget tracking and purchasing of program related materials.

Requirements

Bachelors degree and two years leading projects OR Associates degree and three years leading projects OR Equivalent combination of education, training and experience.
At least 3 years of administrative support experience supporting a team of 10 or more.
Microsoft office suite proficiency
Project management
Complex scheduling

Nice To Haves

Working with multidisciplinary health care teams.
Quality improvement
Education training or lived experience with Substance Use Disorders
Education and/or training in Perinatal Health

Responsibilities

Provide logistic support for scheduling, travel and evaluation of meetings, trainings, conferences.
Create and maintain all tools to manage complex scheduling of OPC perinatal SUD program meetings with hospital, clinic, and treatment program leaders.
Organize all travel arrangements and process corresponding reimbursement requests in a timely fashion.
Create and monitor evaluation tools.
Provide logistic support for program development, including document creation.
Process expense invoices, reconciliations, and reimbursements associated with OPC perinatal SUD program.
Support development and refinement of internal and external facing documents for OPC perinatal SUD Program.
Maintain accurate records, reports and data for the program and develop multiple formats to best meet the needs of key audiences.
Support OPC Perinatal SUD stakeholder meetings, including scheduling, meeting minutes and action item follow up.
Serve as primary logistic point of contact for hospitals, clinics, and treatment programs and provide quality improvement coaching as needed for activities supporting the RHTP catalyst grant.
Ensure responsive service to all Oregon hospitals, clinics, and treatment programs seeking OPC perinatal SUD program support.
Provide quality improvement coaching to clinic and treatment program teams as needed to support OPC perinatal SUD program clinical lead with non-clinical coaching support to teams.
Support program evaluation, monitor and address budget needs.
Monitor key timelines and deliverables and escalate any barriers to meeting these to supervisor.
Assist with budget tracking and purchasing within established budget and limits.
Identify opportunities for program improvement, including streamlined processes and workflows to improve value and efficiency.
Support development of program evaluation reports and summaries for key funders and stakeholders.