Onsite Recruitment Coordinator - C-Suite, VP, Director Support

Cielo•Princeton, NJ

9h•Onsite

About The Position

The Onsite Recruitment Coordinator is responsible for providing client site support to the talent acquisition process lifecycle, from candidate attraction to post-hire activities. Additionally, the Onsite Recruitment Coordinator facilitates a variety of onsite logistical, relationship management, and customer service activities to service a client program or team. The key main stakeholders would be the Sr. Leadership Team (including C-suite, VPs, Directors).

Requirements

High school diploma or equivalent required
Minimum of one year of experience in a business or office environment utilizing the outlined skills required
Demonstrated proficiency with the Microsoft Office suite, including Outlook, required.
Exceptional communication and organizational skills.
Ability to work in dynamic and constantly changing environment.

Nice To Haves

Bachelor’s degree strongly preferred.
Knowledge of commonly used concepts, practices, and procedures within talent acquisition strongly preferred.

Responsibilities

Cultivate and manage relationships with current and potential hiring leaders as an onsite representative.
Manage candidate and client onsite communications and utilize client location knowledge and discretion to coordinate set-up of interview rooms, including materials distribution, and act as a recruitment contact during interview process.
Meet and greet interviewers and candidates, including briefing candidates with a review of the role, interview format, and client details.
Facilitate and grow professional relationships with local universities/colleges and technical programs as well as other resources to share client career paths and hiring needs.
Assist in the creation of recruitment marketing plans specific to client location with local recruitment and candidate generation expertise.
Act as liaison with the client to resolve daily operational issues.
Showcase a high level of understanding and become fully engrained in the client organization including relationships with client stakeholders and organizational structure to further demonstrate “We Become You”.
Provide professional recruitment resource for visitors, vendors, and candidates as necessary.
Serve as a client representative through candidate attraction and engagement.
Assist with onboarding processes, including new hire forms, new employee orientation presentations, etc., as well as offboarding processes.
Act as a resource for client leaders, providing information and answering inquiries.
Schedule phone, video and in-person interviews for Recruiters and Hiring Managers.
Manage offer process, including creating and routing offer letters for approval.
Coordinate background, drug, and reference checking processes.
Arrange candidate travel, transportation, and accommodation.
Edit and post positions to Applicant Tracking System (ATS) accurately and within the specified timeframe(s) with proper approval channels.
Assist with and manage basic metrics reporting, as necessary.
Provide other administrative support to recruiters, as needed.
Other duties as assigned.